A match file is used when a photo collection contains items whose filenames don't match their analog numbers. For example, photo 2011.004.001234 ought to have the filename u0001_2011004_0001234. If there was a discrepancy, we'd need a match file.
Why Are They Necessary
- The EAD linking process depends on a predictable match between analog and digital numbers for photo collections.
- If there is no match, the scripts need a file to tell them how to match things up.
Why We'd Have a Discrepancy
- More than one photo had the same number, so one of them gets the predictable filename and the other gets something that doesn't match.
- There's a photo without a photo number, so there's no analog to match the digital to.
- Note: it only needs to contain the mismatches, not everything in the collection
- Text file in two columns, using these headers
- Photograph Number
- Save as tab delimited, using this naming format
- Put it in the Admin folder so it can be archived with the other collection docs
- Tell Jody it's there for pickup or else COPY it to srv/JodysScriptArea/eads/MATCH
Collections with Match Files
- u0001_2007001 - UA photos
- u0001_2007010 - Woodward photos