Linking out from EADS

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Currently, our Encoded Archival Description finding aids (EADs, reference http://www.loc.gov/ead/ ) are being created in Archivists Toolkit (AT, reference http://www.archiviststoolkit.org/ ).
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Currently, our Encoded Archival Description finding aids (EADs, reference http://www.loc.gov/ead/ ) are being created in Archivists Toolkit (AT, reference http://www.archiviststoolkit.org/ ).  In early 2014, we expect to shift to [http://www.archivesspace.org/ ArchivesSpace].
  
Since many of the collections we have digitized thus far are small, containing only one to five items, the archivists will enter the links for these items into the EADs within AT, and export them.  
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We had originally set up capabilities for archivists to add links to digitized content into the EADs for small collections (Here are the instructions for [[Obtaining PURLs for online content]]) -- but they didn't have the time to do so.  
  
Here are the instructions for [[Obtaining PURLs for online content]].
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Recently, our linking procedures had grown in complexity, so I have expanded our linking software to do several things: 
  
For collections that have item-level metadata, linking is performed via steps 3-5 of [[EADs]].
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# adding links based on itemId into image EADs and manuscript EADs (regardless of digital collection number);
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# adding links based on box & folder value metadata matches, in order of digitization, pulling titles from the MODS
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# If the box/folder value is linked multiple times, adds new box/folder entry following the last one, and inserts links there (thus does not assume title matches the entry)
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# adding boxes and folders that follow the ones in the EAD (assumes that processing started at the beginning of the collection, and/or boxes), linking in content
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# adding boxes and folders to EADs with none, and linking in content
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# adding links for content to EADs where neither EAD nor MODS have box/folder entries
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# transforming itemID values indicating numerical sequence into potential item identifiers, and checking for match, then linking if available (example: "Item 2" or "Artifact 12"
  
However, for mass digitization of content, such as with large collections for which we will not have item-level human-created metadata, the links will be added by script.
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This still fails to link in:
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# content from folders & boxes that precede those listed in the EADs
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# content for which we cannot determine the correct identifier from the itemId in the EAD
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# content for which we cannot match the box/folder entry in the MODS to what's in the EAD
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# content for which we cannot parse the box/folder entry, or there isn't any in the MODS, but there's box/entry values in the EAD
  
Here are specifics for what those tags will look like:  [[Scripted Links in EADs]]
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Still, these changes have enabled me to link in over 9500 more items into the finding aids.  And combining the multiple linking scripts and workflows has enabled me to automate the process, saving me several hours per month.
  
And here is a current copy of a PERL script that will add those links.  [[Image:LinkContent.txt]]
 
  
An example of how this will look online can be viewed in the Cabaniss EAD, under the first series description, in the legal papers, box 5.
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Here are specifics for what those tags may look like:  [[Scripted Links in EADs]]
http://acumen.lib.ua.edu/u0003_0000252
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Examples of these can be found in [http://acumen.lib.ua.edu/u0003_0000580 Amelia Gayle & Josiah Gorgas collection], [http://acumen.lib.ua.edu/u0001_2007001 UA Photos], and [http://acumen.lib.ua.edu/u0003_0000252 Septimus Cabaniss Collection].
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More info about this process can be found in [[EADs]].
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[[User:Jlderidder|Jlderidder]] ([[User talk:Jlderidder|talk]]) 09:24, 19 December 2013 (CST)

Revision as of 09:24, 19 December 2013

Currently, our Encoded Archival Description finding aids (EADs, reference http://www.loc.gov/ead/ ) are being created in Archivists Toolkit (AT, reference http://www.archiviststoolkit.org/ ). In early 2014, we expect to shift to ArchivesSpace.

We had originally set up capabilities for archivists to add links to digitized content into the EADs for small collections (Here are the instructions for Obtaining PURLs for online content) -- but they didn't have the time to do so.

Recently, our linking procedures had grown in complexity, so I have expanded our linking software to do several things:

  1. adding links based on itemId into image EADs and manuscript EADs (regardless of digital collection number);
  2. adding links based on box & folder value metadata matches, in order of digitization, pulling titles from the MODS
  3. If the box/folder value is linked multiple times, adds new box/folder entry following the last one, and inserts links there (thus does not assume title matches the entry)
  4. adding boxes and folders that follow the ones in the EAD (assumes that processing started at the beginning of the collection, and/or boxes), linking in content
  5. adding boxes and folders to EADs with none, and linking in content
  6. adding links for content to EADs where neither EAD nor MODS have box/folder entries
  7. transforming itemID values indicating numerical sequence into potential item identifiers, and checking for match, then linking if available (example: "Item 2" or "Artifact 12"

This still fails to link in:

  1. content from folders & boxes that precede those listed in the EADs
  2. content for which we cannot determine the correct identifier from the itemId in the EAD
  3. content for which we cannot match the box/folder entry in the MODS to what's in the EAD
  4. content for which we cannot parse the box/folder entry, or there isn't any in the MODS, but there's box/entry values in the EAD

Still, these changes have enabled me to link in over 9500 more items into the finding aids. And combining the multiple linking scripts and workflows has enabled me to automate the process, saving me several hours per month.


Here are specifics for what those tags may look like: Scripted Links in EADs

Examples of these can be found in Amelia Gayle & Josiah Gorgas collection, UA Photos, and Septimus Cabaniss Collection.


More info about this process can be found in EADs.

Jlderidder (talk) 09:24, 19 December 2013 (CST)

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