Incoming Digital Documentation

Here's a copy of our preliminary Incoming Digital Documentation file, to be used to capture information on incoming content.

Please fill out, and save a copy wherever the new content is being stored in digital form; if unable to extract from original media, fill this out anyway, send a copy to the Head of Digital Services with a report on status, and keep a copy in S:\Digital Projects\IncomingDigital\Incoming with an identifying phrase and date appending the file name.

Download this file with instructions here: [1]

<?xml version="1.0" encoding="UTF-8"?>
  <IncomingDigitalContent>
    <Provenance>
	<Donor></Donor>
	<ContactPerson></ContactPerson>
	<ContactInfo></ContactInfo>
        <DateReceived></DateReceived>
        <DateAccessioned></DateAccessioned>
        <Accessioner></Accessioner>
        <AccessionNumber></AccessionNumber>
        <SourceLocation></SourceLocation>
	<SourceCollection></SourceCollection>
	<Creator></Creator>
	<DateCreated></DateCreated>	
	<ProvenanceIssues></ProvenanceIssues>
   </Provenance>		
    <Location>
        <DigitalDirectory></DigitalDirectory>
        <DigitalStorageLocation></DigitalStorageLocation>
        <MediaShelfLocation></MediaShelfLocation>
	<MediaContainerType></MediaContainerType>
	<MediaContainerIdentification></MediaContainerIdentification>
    </Location>
    <Identification>
        <CollectionNumber></CollectionNumber>
        <CollectionName></CollectionName>
    	<DigitalCollectionID></DigitalCollectionID>
    </Identification>
    <Content>
        <Title></Title>
        <Description></Description>
        <TypeOfContent></TypeOfContent>
        <MediaType></MediaType>
        <CollectionSizeInBytes></CollectionSizeInBytes>  
        <NumberOfFiles></NumberOfFiles> 
        <FileExtensions></FileExtensions> 
    </Content>
    <Rights>
       <AccessRights></AccessRights>
       <CopyrightStatus></CopyrightStatus>
       <IntellectualPropertyRights></IntellectualPropertyRights>
       <UsageRights></UsageRights>
       <PreservationRights></PreservationRights>
       <PrivacyIssues></PrivacyIssues>
    </Rights>
    <Management>
	<VirusCheckedDate></VirusCheckedDate>
        <VirusCheckSoftwareUsed></VirusCheckSoftwareUsed>
        <VirusCheckedBy></VirusCheckedBy>
	<PreservationStatus></PreservationStatus><
	<SourceOperatingSystem></SourceOperatingSystem>
	<SoftwareRequired></SoftwareRequired>
	<HardwareRequired></HardwareRequired>
	<Condition></Condition> 
	<IntellectualItemQuantity></IntellectualItemQuantity>
	<MigrationTarget></MigrationTarget>
        <AgreementsMadeToDonor></AgreementsMadeToDonor>
        <Notes></Notes>
    </Management>
  </IncomingDigitalContent>