Handling Archival Materials - Revision history

Kgmatheny: updated guidelines and reworded things

Kgmatheny — Tue, 20 Nov 2012 17:09:25 GMT

updated guidelines and reworded things

←Older revision		Revision as of 17:09, 20 November 2012
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-	We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. ~~Here~~ are some good guidelines to follow:	+	We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. Below are some good guidelines to follow.

-	*Always keep your hands clean. ~~Please be sure~~ to ~~wash your hands at~~ the ~~beginning of each shift~~. As you ~~work, your hands may get dirty if~~ you are handling ~~dirty materials. Please wash your hands often to avoid contaminating other materials. Also~~, please ~~do not use hand lotion while you are handling the materials. The oils in lotions can~~ be ~~harmful to the materials~~.	+	When in doubt, always err on the side of caution. '''It's more important to protect the item than digitize it.''' If you have any questions about an item you are handling, please find Jeremiah to help determine what kind of action should be taken.

-	*Use gloves when handling photographs and other objects that easily take fingerprints. (~~This excludes most paper items.~~)	+	<i>(Guidelines confirmed in and derived from discussion with Donnelly Walton and Allyson Holliday, November 2012; present for discussion: Jeremiah Colonna-Romano, Kate Matheny, and Jessica Anderson)</i>

		+	==Protecting materials==
		+	*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion on days that you handle materials. The oils in lotions can be harmful to the materials.
		+
		+	*Use gloves when handling photographs, so as not to leave fingerprints
		+
		+	*Do not use gloves for other kinds of materials, as they tend to make our grip more clumsy, so we'll be more likely to damage things
		+
		+	==Handling materials==
	*One trick for turning fragile pages of a bound item is to slide a piece of copy paper under it, then lift.		*One trick for turning fragile pages of a bound item is to slide a piece of copy paper under it, then lift.

	*Be careful! Use two hands to lift materials on and off of the scanner.		*Be careful! Use two hands to lift materials on and off of the scanner.

-	*Be mindful of the condition of the material when deciding whether to put in the book cradle or flatten it under glass. This is especially important for bound materials~~, as we don't want to crack or otherwise damage the binding.~~	+	==Scanning materials==

-	~~When in doubt~~, ~~always err on~~ the ~~side~~ of ~~caution~~. ~~'''It's more important~~ to ~~protect~~ the ~~item than digitize it~~.~~'''~~ If you ~~have any questions about~~ an item ~~you are handling~~, ~~please find Jeremiah~~ to ~~help determine what kind of action should~~ be ~~taken~~.	+	*You may use glass to keep photographs and unbound manuscript items flat, but...
		+
		+	*Do not put anything under glass that would be damaged by the weight. This includes all bound items, which should be held in place by a book cradle or else opened directly onto the capture bed without anything on top of it. (You may use foam wedges or other soft materials to prop up the sides.)
		+
		+	*If you need to hold open book pages or hold down paper/image corners that you don't want to put under glass, using soft weights is the okay. If this is an informational rather than an artistic item (a letter vs. a photograph), it is okay for these weights to be in the shot in the finished product.

Kgmatheny at 21:03, 21 September 2012

Kgmatheny — Fri, 21 Sep 2012 21:03:46 GMT

←Older revision		Revision as of 21:03, 21 September 2012
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	*Use gloves when handling photographs and other objects that easily take fingerprints. (This excludes most paper items.)		*Use gloves when handling photographs and other objects that easily take fingerprints. (This excludes most paper items.)

-	*One ~~truck~~ for turning fragile pages of a bound item is to slide a piece of copy paper under it, then lift.	+	*One trick for turning fragile pages of a bound item is to slide a piece of copy paper under it, then lift.

	*Be careful! Use two hands to lift materials on and off of the scanner.		*Be careful! Use two hands to lift materials on and off of the scanner.

Kgmatheny at 21:03, 21 September 2012

Kgmatheny — Fri, 21 Sep 2012 21:03:16 GMT

←Older revision		Revision as of 21:03, 21 September 2012
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	*Use gloves when handling photographs and other objects that easily take fingerprints. (This excludes most paper items.)		*Use gloves when handling photographs and other objects that easily take fingerprints. (This excludes most paper items.)

-	*~~Be careful! Use two hands~~ to ~~lift materials on and off~~ of ~~the scanner~~.	+	*One truck for turning fragile pages of a bound item is to slide a piece of copy paper under it, then lift.

-	*Be ~~mindful~~ of the ~~condition of the material when deciding whether to put in the book cradle or flatten it under glass~~.	+	*Be careful! Use two hands to lift materials on and off of the scanner.

-	~~There are certain conditions~~ of ~~materials that are "red flags" - a case~~ when ~~we need~~ to ~~go and get an archivist to determine how to proceed~~. ~~Some of these conditions are:~~	+	*Be mindful of the condition of the material when deciding whether to put in the book cradle or flatten it under glass. This is especially important for bound materials, as we don't want to crack or otherwise damage the binding.
-	*If a book'~~s binding breaks during handling.~~	+
-	*Sheets are stuck together	+
-	*The item contains fasteners that appear to be original to the ~~document (not modern staples or clips)~~.	+

-	When in doubt, always err on the side of caution. If you have any questions about an item you are handling, please find Jeremiah to help determine what kind of action should be taken.	+	When in doubt, always err on the side of caution. '''It's more important to protect the item than digitize it.''' If you have any questions about an item you are handling, please find Jeremiah to help determine what kind of action should be taken.

Kgmatheny at 16:43, 12 September 2012

Kgmatheny — Wed, 12 Sep 2012 16:43:31 GMT

←Older revision		Revision as of 16:43, 12 September 2012
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	*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.		*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.
		+
		+	*Use gloves when handling photographs and other objects that easily take fingerprints. (This excludes most paper items.)

	*Be careful! Use two hands to lift materials on and off of the scanner.		*Be careful! Use two hands to lift materials on and off of the scanner.

Kgmatheny at 16:42, 12 September 2012

Kgmatheny — Wed, 12 Sep 2012 16:42:14 GMT

←Older revision		Revision as of 16:42, 12 September 2012
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	*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.		*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.

		+	*Be careful! Use two hands to lift materials on and off of the scanner.

-	*Be ~~careful! Use two hands to lift materials on and off~~ of the ~~scanner. If something is very fragile~~ or ~~will be damaged by scanning~~ it ~~on the flatbed scanner, please make a note that it should be scanned using the overhead scanner instead~~.	+	*Be mindful of the condition of the material when deciding whether to put in the book cradle or flatten it under glass.
-		+

	There are certain conditions of materials that are "red flags" - a case when we need to go and get an archivist to determine how to proceed. Some of these conditions are:		There are certain conditions of materials that are "red flags" - a case when we need to go and get an archivist to determine how to proceed. Some of these conditions are:
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	*The item contains fasteners that appear to be original to the document (not modern staples or clips).		*The item contains fasteners that appear to be original to the document (not modern staples or clips).

-		+	When in doubt, always err on the side of caution. If you have any questions about an item you are handling, please find Jeremiah to help determine what kind of action should be taken.
-	When in doubt, always err on the side of caution. If you have any questions about an item you are handling, please find ~~Amanda, Nitin or~~ Jeremiah to help determine what kind of action should be taken.	+

Scpstu32 at 18:59, 11 November 2009

Scpstu32 — Wed, 11 Nov 2009 18:59:28 GMT

←Older revision		Revision as of 18:59, 11 November 2009
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	*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.		*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.
		+

	*Be careful! Use two hands to lift materials on and off of the scanner. If something is very fragile or will be damaged by scanning it on the flatbed scanner, please make a note that it should be scanned using the overhead scanner instead.		*Be careful! Use two hands to lift materials on and off of the scanner. If something is very fragile or will be damaged by scanning it on the flatbed scanner, please make a note that it should be scanned using the overhead scanner instead.
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	*Sheets are stuck together		*Sheets are stuck together
	*The item contains fasteners that appear to be original to the document (not modern staples or clips).		*The item contains fasteners that appear to be original to the document (not modern staples or clips).
		+

	When in doubt, always err on the side of caution. If you have any questions about an item you are handling, please find Amanda, Nitin or Jeremiah to help determine what kind of action should be taken.		When in doubt, always err on the side of caution. If you have any questions about an item you are handling, please find Amanda, Nitin or Jeremiah to help determine what kind of action should be taken.

Scpstu32 at 18:59, 11 November 2009

Scpstu32 — Wed, 11 Nov 2009 18:59:11 GMT

←Older revision		Revision as of 18:59, 11 November 2009
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	*Be careful! Use two hands to lift materials on and off of the scanner. If something is very fragile or will be damaged by scanning it on the flatbed scanner, please make a note that it should be scanned using the overhead scanner instead.		*Be careful! Use two hands to lift materials on and off of the scanner. If something is very fragile or will be damaged by scanning it on the flatbed scanner, please make a note that it should be scanned using the overhead scanner instead.
		+

	There are certain conditions of materials that are "red flags" - a case when we need to go and get an archivist to determine how to proceed. Some of these conditions are:		There are certain conditions of materials that are "red flags" - a case when we need to go and get an archivist to determine how to proceed. Some of these conditions are:

Scpstu32 at 18:58, 11 November 2009

Scpstu32 — Wed, 11 Nov 2009 18:58:52 GMT

←Older revision		Revision as of 18:58, 11 November 2009
Line 1:		Line 1:
	We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. Here are some good guidelines to follow:		We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. Here are some good guidelines to follow:
		+
		+	*Always keep your hands clean. Please be sure to wash your hands at the beginning of each shift. As you work, your hands may get dirty if you are handling dirty materials. Please wash your hands often to avoid contaminating other materials. Also, please do not use hand lotion while you are handling the materials. The oils in lotions can be harmful to the materials.
		+
		+	*Be careful! Use two hands to lift materials on and off of the scanner. If something is very fragile or will be damaged by scanning it on the flatbed scanner, please make a note that it should be scanned using the overhead scanner instead.
		+
		+	There are certain conditions of materials that are "red flags" - a case when we need to go and get an archivist to determine how to proceed. Some of these conditions are:
		+	*If a book's binding breaks during handling.
		+	*Sheets are stuck together
		+	*The item contains fasteners that appear to be original to the document (not modern staples or clips).
		+
		+	When in doubt, always err on the side of caution. If you have any questions about an item you are handling, please find Amanda, Nitin or Jeremiah to help determine what kind of action should be taken.

Scpstu32: New page: We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. Here are some good guidelines to follow:

Scpstu32 — Wed, 11 Nov 2009 18:53:22 GMT

New page: We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. Here are some good guidelines to follow:

New page

We work with extremely rare and valuable materials, so it is important that we always handle them with the utmost care. Here are some good guidelines to follow: