Difference between revisions of "Emergency Procedures"

From UA Libraries Digital Services Planning and Documentation
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*Building Emergency Coordinator (BEC): Mary Bess Paluzzi, office phone 8-0513
*Building Emergency Coordinator (BEC): Mary Bess Paluzzi, office phone 8-0513
*Building Emergency Coordinator Alternate (BECA): Donnelly Walton, office phone 8-0505
*Building Emergency Coordinator Alternate (BECA): Donnelly Walton, office phone 8-0505
*After Hours Emergency Building Maintenance (5:00pm - 7:00am): 8-6001
===UA Libraries===
===UA Libraries===

Latest revision as of 11:40, 21 May 2013

Note: The following information is derived from the University Libraries Emergency Operations Plan (accessible to DS staff in paper form or through the UA Libraries Intranet), as of May 2013, and should be updated as needed. Exception: All personal phone numbers provided in the handout must be omitted from the Wiki.



  • Building Emergency Coordinator (BEC): Mary Bess Paluzzi, office phone 8-0513
  • Building Emergency Coordinator Alternate (BECA): Donnelly Walton, office phone 8-0505
  • After Hours Emergency Building Maintenance (5:00pm - 7:00am): 8-6001

UA Libraries

  • Unit Emergency Coordinator (UEC): Harriet Deason, office phone 8-5540
  • Unit Emergency Coordinator Alternate (UECA): Tom Wilson, office phone 8-2299
  • Unit Emergency Coordinator Alternate (UECA): Jason Battles, office phone 8-8647

Designated Assembly and Refuge Locations for Hoole Personnel

  • Fire: Lloyd Hall, 1st floor
  • Bomb Threat: Denny Chimes
  • Backup for Fire and Bomb Threat: Gorgas Library, 2nd floor, Pearce Foyer
  • Tornado: Mary Harmon Bryant, 1st floor restroom hallway


  • Immediately report accidents to UAPD at 8-5454.
  • Inform the BEC/BECA if possible
  • Complete an incident report (available on the Intranet)

Active Shooter

From a safe location, immediately notify UAPD at 348-5454. When you call UAPD, remain calm and provide your present building location and specific room number, if applicable. Provide a complete description of the suspect(s) including any observed weapons and suspect’s last known location. Provide the location of any injured victims. Stay on the phone with the UAPD communications operator until the operator advises that you are no longer needed.


  • Evacuate--If there is an accessible escape path, attempt to evacuate the premises.
  • Hide out--If evacuation is not possible, find a place to hide where the active shooter is less likely to find you.
  • Take action--As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter

Bomb Threat

Bomb threats are usually received by telephone. If you receive a bomb threat by telephone, try to keep the caller on the line as long as possible. Remain calm and obtain as much information as possible. NEVER HANG UP THE PHONE: In the event the caller hangs up on you, place the phone on the desk in order to keep the line open for tracing purposes.

If you receive a written bomb threat, stop handling the piece of correspondence immediately. Call UAPD at 348-5454 and follow their instructions.

If notified to evacuate, go to the designated assembly location

  • Primary: Denny Chimes
  • Backup: Gorgas Library, 2nd floor, Pearce Foyer

Civil Disturbance or Criminal Behavior

  1. Notify UAPD at 8-5454.
  2. When the incident is under control, complete an incident report (available on the Intranet)


  • Watch for falling objects, stay away from glass, and get under furniture or in a strong doorway
  • If possible, exit the building
  • Contact the BEC/BECA to update him/her on your condition


  • If alarm is not sounding but you see a fire, activate the nearest pull station
  • When alarm sounds, exit the building


  • Go to the designated assembly location
    • Lloyd Hall, first floor
    • Gorgas Library, second floor, Pearce Foyer
  • Do not return to the building until given an "all clear" from UAPD

Hazardous Materials Release

  • When there is a significant release, contact EHS at 348-5905 to report the release.
  • Evacuate the area and restrict access until EHS or UAPD arrive.
  • Contact the BEC/BECA.
  • If a release is potentially toxic or harmful and an area or building must be evacuated, activate the fire alarm system.
  • Once safely outside, contact UAPD at 348-5454 and provide additional information for emergency responders.
  • If fire alarm is activated, UAPD/TFRS/EHS will coordinate the cleaning and restoration of the area.
  • Follow departmental and/or college plans.

Illness (Emergency)

  • Employees who become aware of a person who appears to be suffering from an emergency illness (stroke, fainting, heart attack, seizure, etc.) should immediately contact UAPD 348-5454.
  • After that call has been made, the employee may notify the UEC/UECA/BEC/BECA.
  • Complete an Incident Report (available on the Intranet)


  • All inquiries will be directed to the Dean’s Office.
  • If the inquiry is made during business hours, staff should immediately refer the persons requesting information to the Dean’s Office, and then contact the department head about the inquiry.
  • If the inquiry is made at night or on the weekend, staff should notify a representative of the Dean’s Office and then contact the department head.

Power Outage

  • BEC/BECA will notify the Customer Service Center at 348-6001 to report power outage and obtain information regarding anticipated duration of the power outage. BEC/BECA will report problem to Dean of Libraries (348-7561) and to occupants of building. During evening hours of operation, staff on duty will contact BEC/BECA to let him/her know about power outage. If BEC/BECA cannot be reached, staff should call numbers listed in University Libraries Telephone Notification Lists until an administrator or supervisor is reached and informed of the emergency.
  • Dean of Libraries or designee will make a decision regarding continuation of library operations in the affected building and will communicate that decision to appropriate individual(s).
  • Occupants will be unable to use the elevators and must use the stairwells.
  • Each area should have a flashlight with extra batteries available.
  • If someone is trapped in an elevator, contact UAPD at 348-5454.
  • If decision is made to cease normal operations in the building, normal closing procedures should followed, as possible, and the building must be secured.
  • If the power outage occurs in the evening after dark, the building will be closed for safety reasons. However, staff will still need to follow procedures listed above.

Severe Weather

General Guidelines

See UA Severe Weather Guidelines


TORNADO WATCH means tornadoes may develop.

TORNADO WARNING means a funnel cloud or tornado has actually been sighted or indicated on weather radar. If the path of the tornado indicates imminent danger to the city of Tuscaloosa, tornado warning sirens will sound.

When the sirens sound:

  • Respond immediately to siren.
  • Go to best available refuge area which is located on the first floor restroom hallway in Mary Harmon Bryant Hall.
  • Stay at best available refuge area until the “all clear” is given. This information is typically communicated by UA Alerts and PA system.
  • Elevators which provide access to second floor should be locked as staff and patrons exit.
  • Classes, activities, and normal business operations will be suspended from the time the warning is issued until the National Weather Service cancels or expires the warning and the “all clear” announcement is received.
  • If warning expires after normal hours of operation, staff should return to Hoole Library and follow normal closing procedures, as possible.


UEC/UECA should receive information from the Office of University Relations regarding cancelling classes and the suspension of normal business operations by the University.

The UEC/UECA should ensure that the personnel in University Libraries have received the information. BEC/BECA will be informed and will assist with distribution of information and instructions. Employees should make decisions based upon their individual circumstances regarding their personal safety. If an employee needs to leave work or not report to work due to weather conditions prior to the suspension of normal business operations, they would report that time away from work as annual leave time. The employee should make every effort to inform his/her supervisor of their specific situation.