Digital Services Responsibilities

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This is a list of the basic responsibilities for our staff members. Crucial tasks are indicated in red; blue indicates critical fallback responsibilities.


Contents

Repository Manager Responsibilities

  1. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. Backup person for Marketing (Outreach Coordinator)
  3. Backup person for programming work (Digitization Manager, Unit Head, Digitization Technologist)
  4. Backup person for maintenance of equipment (Digitization Manager)

Digitization Technologist Responsibilities

  1. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. Accessibility and usability research & development
  3. Technical metadata research and recommendations
  4. Digitization side script support
  5. Backup person for Marketing (Outreach Coordinator)
  6. Backup person for feedback collection/sharing (Outreach Coordinator)
  7. Backup person for Identifying and solving problems in digitization production (Digitization Manager)

Outreach Coordinator Responsibilities

  1. Marketing (blog, Facebook, etc.)
  2. Developing feedback mechanisms and sharing feedback obtained (This includes usability studies.)
  3. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  4. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  5. Seeking collaborations
  6. Backup person for Accessibility and usability research & development (Digitization Technologist)
  7. Backup person for Assigning pipeline content (Digitization Manager)
  8. Backup person for Digitization oversight (Digitization Manager)

Digitization Manager Responsibilities

  1. Continuous and appropriate assignments of pipeline content
  2. Oversight of all digitization
  3. Maintenance of all equipment
  4. Identifying and solving problems in digitization production
  5. Training and direct supervision of staff
  6. Backup person for administrative functions of unit head

Unit Head Responsibilities

  1. Administrative functions
    1. Representation of unit needs to collaborative groups and Associate Dean
    2. Oversight of Digital Services focus, direction, and progress
    3. Developing unit goals and tracking progress
    4. Annual access statistics and production statistics compilation
    5. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production
  2. Programming and automation
    1. Monthly production statistics
    2. OCR creation and distribution
    3. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags
    4. Semi-annual archiving: descriptive metadata
    5. Linking content into EADs and providing documentation of issues preventing this
    6. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
    7. Implementation of digital preservation policies
    8. Maintenance and oversight of checksum capture, storage, and verification system
    9. Monthly backups of critical databases, and removal of old backups
    10. Server administration on libcontent.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
    11. Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
    12. Management and support for local persistent URLs, including software to support others to obtain new ones
    13. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
    14. Verification of correct browse display pulled from databases
    15. Development of software as needed to automate or implement necessary tasks
    16. Support of cross-departmental tasks, including:
      1. automation of pre-processing ETDs
      2. automation of uploads to Acumen, including derivative creations and quality control
      3. automation of uploads of archival files to server
      4. automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
      5. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
      6. reports of new and changed content for Ebsco Discovery service (monthly)
      7. analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
    17. Development of alternative access/browse mechanisms
  3. Presentations and publications to publicize UA Libraries and Digital Services efforts
  4. Support of other library efforts
    1. E-research support
    2. Electronic records support (No backup person identified yet)
    3. Born-Digital special collections support (No backup person identified yet)
  5. Backup support for Digitization Manager and Repository Manager

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