Digital Services Responsibilities

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This is a list of the basic responsibilities for our staff members. Crucial tasks are indicated in red; blue indicates critical fallback responsibilities.

Repository Manager Responsibilities

  1. Backup person for programming work by Digitization Manager and Unit Head
  2. Image capture
  3. Image quality control
  4. Image uploads
  5. Backup person for Marketing (Outreach Coordinator)

Digitization Technologist Responsibilities

  1. Audio capture
  2. Audio derivative creation
  3. Audio quality control
  4. Audio metadata verification and modification
  5. Audio uploads
  6. Audio accessibility and usability
  7. Technical metadata research and recommendations
  8. Digitization side script support
  9. Backup person for Marketing</blue> (Outreach Coordinator)

Outreach Coordinator Responsibilities

  1. Marketing (blog, Facebook, etc.)
  2. Usability studies
  3. Developing feedback mechanisms and sharing feedback obtained
  4. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  5. Seeking collaborations
  6. Image capture
  7. Image quality control
  8. Image uploads

Digitization Manager Responsibilities

  1. Continuous and appropriate assignments of pipeline content
  2. Oversight of all digitization
  3. Maintenance of all equipment
  4. Identifying and solving problems in digitization production
  5. Training and direct supervision of staff

Unit Head Responsibilities

  1. Monthly production statistics
  2. OCR creation and distribution
  3. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags
  4. Semi-annual archiving: descriptive metadata
  5. Linking content into EADs and providing documentation of issues preventing this
  6. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
  7. Implementation of digital preservation policies
  8. Maintenance and oversight of checksum capture, storage, and verification system
  9. Monthly backups of critical databases, and removal of old backups
  10. Server administration on and, including support for staff/faculty working on servers
  11. Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
  12. Management and support for local persistent URLs, including software to support others to obtain new ones
  13. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
  14. Verification of correct browse display pulled from databases
  15. Development of software as needed to automate or implement necessary tasks
  16. Support of cross-departmental tasks, including:
    1. automation of pre-processing ETDs
    2. automation of deposits and linking of EADs
    3. automation of uploads to Acumen, including derivative creations and quality control
    4. automation of uploads of archival files to server
    5. automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
    6. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
    7. reports of new and changed content for Ebsco Discovery service (monthly)
    8. analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
  17. Representation of unit needs to collaborative groups and Associate Dean
  18. Oversight of budget usage
  19. Oversight of Digital Services focus, direction, and progress
  20. Developing unit goals and tracking progress
  21. Presentations and publications to publicize UA Libraries and Digital Services efforts
  22. Annual access statistics and production statistics compilation
  23. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production