Digital Services Responsibilities

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(Unit Head Responsibilities)
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== Unit Head Responsibilities ==
 
== Unit Head Responsibilities ==
  
#Monthly production statistics
+
#Administrative functions
#OCR creation and distribution
+
##font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
#<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
+
##<font color="red">Oversight of Digital Services</font> focus, direction, and progress
#<font color="red">Semi-annual archiving</font>:  descriptive metadata
+
##<font color="red">Developing unit goals and tracking progress</font>
#Linking content into EADs and providing documentation of issues preventing this
+
##Annual access statistics and production statistics compilation
#<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
+
##<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
#<font color="red">Implementation of digital preservation policies</font>
+
 
#<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
+
#Programming and automation
#<font color="red">Monthly backups of critical databases</font>, and removal of old backups
+
##Monthly production statistics
#<font color="red">Server administration</font> on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
+
##OCR creation and distribution
#Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
+
##<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
#<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
+
##<font color="red">Semi-annual archiving</font>:  descriptive metadata
#<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
+
##Linking content into EADs and providing documentation of issues preventing this
#Verification of correct browse display pulled from databases  
+
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
#<font color="red">Development of software</font> as needed to automate or implement necessary tasks
+
##<font color="red">Implementation of digital preservation policies</font>
#<font color="red">Support of cross-departmental tasks</font>, including:
+
##<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
## automation of pre-processing ETDs
+
##<font color="red">Monthly backups of critical databases</font>, and removal of old backups
## automation of deposits and linking of EADs
+
##<font color="red">Server administration</font> on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
## automation of uploads to Acumen, including derivative creations and quality control
+
##Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
## automation of uploads of archival files to server
+
##<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
## automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
+
##<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
## automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed  
+
##Verification of correct browse display pulled from databases  
## reports of new and changed content for Ebsco Discovery service (monthly)
+
##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
## analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
+
##<font color="red">Support of cross-departmental tasks</font>, including:
#<font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
+
### automation of pre-processing ETDs
#Oversight of budget usage
+
### automation of uploads to Acumen, including derivative creations and quality control
#<font color="red">Oversight of Digital Services</font> focus, direction, and progress
+
### automation of uploads of archival files to server
#<font color="red">Developing unit goals and tracking progress</font>
+
### automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
 +
### automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed  
 +
### reports of new and changed content for Ebsco Discovery service (monthly)
 +
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
 +
 
 
#Presentations and publications to publicize UA Libraries and Digital Services efforts
 
#Presentations and publications to publicize UA Libraries and Digital Services efforts
#Annual access statistics and production statistics compilation
 
#<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
 

Revision as of 10:33, 2 November 2012

This is a list of the basic responsibilities for our staff members. Crucial tasks are indicated in red; blue indicates critical fallback responsibilities.


Contents

Repository Manager Responsibilities

  1. Backup person for programming work by Digitization Manager and Unit Head
  2. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  3. Backup person for Marketing (Outreach Coordinator)

Digitization Technologist Responsibilities

  1. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. Accessibility and usability research & development
  3. Technical metadata research and recommendations
  4. Digitization side script support
  5. Backup person for Marketing (Outreach Coordinator)

Outreach Coordinator Responsibilities

  1. Marketing (blog, Facebook, etc.)
  2. Usability studies
  3. Developing feedback mechanisms and sharing feedback obtained
  4. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  5. Seeking collaborations
  6. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads

Digitization Manager Responsibilities

  1. Continuous and appropriate assignments of pipeline content
  2. Oversight of all digitization
  3. Maintenance of all equipment
  4. Identifying and solving problems in digitization production
  5. Training and direct supervision of staff
  6. Backup person for administrative functions of unit head

Unit Head Responsibilities

  1. Administrative functions
    1. font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
    2. Oversight of Digital Services focus, direction, and progress
    3. Developing unit goals and tracking progress
    4. Annual access statistics and production statistics compilation
    5. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production
  1. Programming and automation
    1. Monthly production statistics
    2. OCR creation and distribution
    3. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags
    4. Semi-annual archiving: descriptive metadata
    5. Linking content into EADs and providing documentation of issues preventing this
    6. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
    7. Implementation of digital preservation policies
    8. Maintenance and oversight of checksum capture, storage, and verification system
    9. Monthly backups of critical databases, and removal of old backups
    10. Server administration on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
    11. Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
    12. Management and support for local persistent URLs, including software to support others to obtain new ones
    13. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
    14. Verification of correct browse display pulled from databases
    15. Development of software as needed to automate or implement necessary tasks
    16. Support of cross-departmental tasks, including:
      1. automation of pre-processing ETDs
      2. automation of uploads to Acumen, including derivative creations and quality control
      3. automation of uploads of archival files to server
      4. automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
      5. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
      6. reports of new and changed content for Ebsco Discovery service (monthly)
      7. analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
  1. Presentations and publications to publicize UA Libraries and Digital Services efforts
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