Digital Services Responsibilities

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This is a list of the basic responsibilities for our staff members.
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This is a list of the basic responsibilities of our staff members: '''<font color="red">crucial tasks</font>''' and '''<font color="blue">critical fallback roles</font>''', as well as other responsibilities.
Crucial tasks are indicated in redblue indicates critical fallback responsibilities.
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== Repository Manager Responsibilities ==
 
== Repository Manager Responsibilities ==
 
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#<font color="red">Coordinate oversight of pipeline</font>
 +
#<font color="Red">Assigns pipeline content as needed</font>
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#<font color="red">Server-side work including:</font>
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## Monthly archiving:  EADs, digital content, transcriptions, born digital, user tags
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## automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
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## semi-automated monthly reports of progress
 +
## reports of new and changed content for Ebsco Discovery service (monthly)
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## quarterly extraction and archiving:  descriptive metadata
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
 
## content capture
 
## content capture
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## quality control
 
## quality control
 
## uploads
 
## uploads
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
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#<font color="blue">Backup person for programming work</font> (Unit Head, Digitization Technologist)
#<font color="blue">Backup person for programming work</font> (Digitization Manager, Unit Head, Digitization Technologist)
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#<font color="blue">Backup person for audio digitization</font> (Digitization Technologist)
#<font color="blue">Backup person for maintenance of equipment</font> (Digitization Manager)
+
  
 
== Digitization Technologist Responsibilities ==
 
== Digitization Technologist Responsibilities ==
  
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
## content capture
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## content capture, including audio
 
## metadata verification/creation
 
## metadata verification/creation
 
## quality control
 
## quality control
 
## uploads
 
## uploads
#<font color="red">Accessibility and usability research & development</font>
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#<font color="red">support for automated uploads to Acumen and deposits</font>
 
#Technical metadata research and recommendations
 
#Technical metadata research and recommendations
#<font color="red">Digitization side script support</font>
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#<font color="red">Digitization side script support, including quality control</font>
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
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#<font color="blue">Backup person for identifying and solving problems in digitization production</font> (Digitization Researcher)
#<font color="blue">Backup person for feedback collection/sharing</font> (Outreach Coordinator)
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#<font color="blue">Backup person for accessibility and usability research & development</font> (Outreach Coordinator)
#<font color="blue">Backup person for Identifying and solving problems in digitization production</font> (Digitization Manager)
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#<font color="blue">Backup person for maintenance of equipment</font> (Digitization Researcher)
  
 
== Outreach Coordinator Responsibilities ==
 
== Outreach Coordinator Responsibilities ==
  
#<font color="red">Marketing</font> (blog, Facebook, etc.)
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#Marketing(blog, Facebook, etc.)
#<font color="red">Developing feedback mechanisms and sharing feedback obtained</font> (This includes usability studies.)
+
#Developing feedback mechanisms and sharing feedback obtained (This includes usability studies.)
 +
#<font color="red">Accessibility and usability research & development</font>
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
## content capture
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## content capture:  particularly difficult or complex projects
 
## metadata verification/creation
 
## metadata verification/creation
 
## quality control
 
## quality control
 
## uploads
 
## uploads
 +
# <font color="red">Primary responsibility for student oversight</font>
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Seeking collaborations
 
#Seeking collaborations
# <font color="blue">Backup person for Accessibility and usability research & development</font> (Digitization Technologist)
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# <font color="blue">Backup person for digitization oversight</font> (Repository Manager)
# <font color="blue">Backup person for Assigning pipeline content</font> (Digitization Manager)
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# <font color="blue">Backup person for coordination of pipeline and content assignments</font> (Repository Manager)
# <font color="blue">Backup person for Digitization oversight</font> (Digitization Manager)
+
  
== Digitization Manager Responsibilities ==
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== Digitization Researcher Responsibilities ==
  
#<font color="red">Continuous and appropriate assignments of pipeline content</font>
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#<font color="red">Research and development of improved methodologies for capture and delivery</font>
#<font color="red">Oversight of all digitization</font>
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#<font color="red">Maintenance of all equipment</font>
 
#<font color="red">Maintenance of all equipment</font>
 
#<font color="red">Identifying and solving problems in digitization production</font>
 
#<font color="red">Identifying and solving problems in digitization production</font>
#<font color="red">Training and direct supervision of staff</font>
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#<font color="red">Training of staff in digitization processes</font>
#<font color="blue">Backup person for administrative functions of unit head</font>
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#<font color="blue">Backup person for administrative functions of unit head?</font>
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#<font color="red">Digitization</font>
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## content capture
 +
## metadata verification/creation
 +
## quality control
 +
## uploads
  
 
== Unit Head Responsibilities ==
 
== Unit Head Responsibilities ==
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##<font color="red">Developing unit goals and tracking progress</font>
 
##<font color="red">Developing unit goals and tracking progress</font>
 
##Annual access statistics and production statistics compilation
 
##Annual access statistics and production statistics compilation
 +
##<font color="red">Management of personnel</font>
 
##<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
 
##<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
 
#Programming and automation
 
#Programming and automation
##Monthly production statistics
 
##OCR creation and distribution
 
##<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
 
##<font color="red">Semi-annual archiving</font>:  descriptive metadata
 
 
##Linking content into EADs and providing documentation of issues preventing this
 
##Linking content into EADs and providing documentation of issues preventing this
 
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
 
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
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##<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
 
##<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
 
##<font color="red">Monthly backups of critical databases</font>, and removal of old backups
 
##<font color="red">Monthly backups of critical databases</font>, and removal of old backups
##<font color="red">Server administration</font> on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
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##<font color="red">Server administration</font> on libcontent.lib.ua.edu and etd.lib.ua.edu, including support for staff/faculty working on servers
##Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
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## Extraction and storage of crowdsourced information
 
##<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
 
##<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
 
##<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
 
##<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
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##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
 
##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
 
##<font color="red">Support of cross-departmental tasks</font>, including:
 
##<font color="red">Support of cross-departmental tasks</font>, including:
### automation of pre-processing ETDs
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### pre-processing ETDs
### automation of uploads to Acumen, including derivative creations and quality control
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### support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
### automation of uploads of archival files to server
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### automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
+
### automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
+
### reports of new and changed content for Ebsco Discovery service (monthly)
+
 
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
 
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
 
##Development of alternative access/browse mechanisms
 
##Development of alternative access/browse mechanisms
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#Support of other library efforts
 
#Support of other library efforts
 
##E-research support
 
##E-research support
##<font color="red">Electronic records support<font> <font color="green">(No backup person identified yet)</font>
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##<font color="black">Electronic records support<font> (forthcoming)
##<font color="red">Born-Digital special collections support</font> <font color="green">(No backup person identified yet)</font>
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##<font color="black">Born-Digital special collections support</font> (forthcoming)  
#<font color="blue">Backup support for Digitization Manager and Repository Manager</font>
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#<font color="blue">Backup support for all staff</font>

Latest revision as of 18:20, 1 December 2014

This is a list of the basic responsibilities of our staff members: crucial tasks and critical fallback roles, as well as other responsibilities.


Contents

[edit] Repository Manager Responsibilities

  1. Coordinate oversight of pipeline
  2. Assigns pipeline content as needed
  3. Server-side work including:
    1. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags
    2. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
    3. semi-automated monthly reports of progress
    4. reports of new and changed content for Ebsco Discovery service (monthly)
    5. quarterly extraction and archiving: descriptive metadata
  4. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  5. Backup person for programming work (Unit Head, Digitization Technologist)
  6. Backup person for audio digitization (Digitization Technologist)

[edit] Digitization Technologist Responsibilities

  1. Digitization
    1. content capture, including audio
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. support for automated uploads to Acumen and deposits
  3. Technical metadata research and recommendations
  4. Digitization side script support, including quality control
  5. Backup person for identifying and solving problems in digitization production (Digitization Researcher)
  6. Backup person for accessibility and usability research & development (Outreach Coordinator)
  7. Backup person for maintenance of equipment (Digitization Researcher)

[edit] Outreach Coordinator Responsibilities

  1. Marketing(blog, Facebook, etc.)
  2. Developing feedback mechanisms and sharing feedback obtained (This includes usability studies.)
  3. Accessibility and usability research & development
  4. Digitization
    1. content capture: particularly difficult or complex projects
    2. metadata verification/creation
    3. quality control
    4. uploads
  5. Primary responsibility for student oversight
  6. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  7. Seeking collaborations
  8. Backup person for digitization oversight (Repository Manager)
  9. Backup person for coordination of pipeline and content assignments (Repository Manager)

[edit] Digitization Researcher Responsibilities

  1. Research and development of improved methodologies for capture and delivery
  2. Maintenance of all equipment
  3. Identifying and solving problems in digitization production
  4. Training of staff in digitization processes
  5. Backup person for administrative functions of unit head?
  6. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads

[edit] Unit Head Responsibilities

  1. Administrative functions
    1. Representation of unit needs to collaborative groups and Associate Dean
    2. Oversight of Digital Services focus, direction, and progress
    3. Developing unit goals and tracking progress
    4. Annual access statistics and production statistics compilation
    5. Management of personnel
    6. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production
  2. Programming and automation
    1. Linking content into EADs and providing documentation of issues preventing this
    2. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
    3. Implementation of digital preservation policies
    4. Maintenance and oversight of checksum capture, storage, and verification system
    5. Monthly backups of critical databases, and removal of old backups
    6. Server administration on libcontent.lib.ua.edu and etd.lib.ua.edu, including support for staff/faculty working on servers
    7. Extraction and storage of crowdsourced information
    8. Management and support for local persistent URLs, including software to support others to obtain new ones
    9. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
    10. Verification of correct browse display pulled from databases
    11. Development of software as needed to automate or implement necessary tasks
    12. Support of cross-departmental tasks, including:
      1. pre-processing ETDs
      2. support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
      3. analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
    13. Development of alternative access/browse mechanisms
  3. Presentations and publications to publicize UA Libraries and Digital Services efforts
  4. Support of other library efforts
    1. E-research support
    2. Electronic records support (forthcoming)
    3. Born-Digital special collections support (forthcoming)
  5. Backup support for all staff

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