Metadata & Digital Services Responsibilities

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This is a list of the basic responsibilities for our staff members.
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This is a list of the basic responsibilities of our staff members: '''<font color="red">crucial tasks</font>''' and '''<font color="blue">critical fallback roles</font>''', as well as other responsibilities.
Crucial tasks are indicated in redblue indicates critical fallback responsibilities.
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== Repository Manager Responsibilities ==
 
== Repository Manager Responsibilities ==
 
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#<font color="red">Coordinate oversight of pipeline</font>
 +
#<font color="Red">Assigns pipeline content as needed</font>
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#<font color="red">Server-side work including:</font>
 +
## Monthly archiving:  EADs, digital content, transcriptions, born digital, user tags, MODS, technical & administrative metadata
 +
## automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
 +
## semi-automated monthly reports of progress
 +
## reports of new and changed content for Ebsco Discovery service (monthly)
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
 
## content capture
 
## content capture
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## quality control
 
## quality control
 
## uploads
 
## uploads
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
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#<font color="blue">Backup person for programming work</font> (Unit Head, Digitization Technologist)
#<font color="blue">Backup person for programming work</font> (Digitization Manager, Unit Head, Digitization Technologist)
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#<font color="blue">Backup person for audio digitization</font> (Digitization Technologist)
#<font color="blue">Backup person for maintenance of equipment</font> (Digitization Manager)
+
  
 
== Digitization Technologist Responsibilities ==
 
== Digitization Technologist Responsibilities ==
  
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
## content capture
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## content capture, including audio
 
## metadata verification/creation
 
## metadata verification/creation
 
## quality control
 
## quality control
 
## uploads
 
## uploads
#<font color="red">Accessibility and usability research & development</font>
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#<font color="red">support for automated uploads to Acumen and deposits</font>
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# Google Analytics monitoring and reports
 
#Technical metadata research and recommendations
 
#Technical metadata research and recommendations
#<font color="red">Digitization side script support</font>
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#<font color="red">Digitization side script support, including quality control</font>
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
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#<font color="blue">Backup person for identifying and solving problems in digitization production</font> (Technical Lead)
#<font color="blue">Backup person for feedback collection/sharing</font> (Outreach Coordinator)
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#<font color="blue">Backup person for accessibility and usability research & development</font> (Outreach Coordinator)
#<font color="blue">Backup person for Identifying and solving problems in digitization production</font> (Digitization Manager)
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#<font color="blue">Backup person for maintenance of equipment</font> (Technical Lead)
  
== Outreach Coordinator Responsibilities ==
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== Access Coordinator Responsibilities ==
  
#<font color="red">Marketing</font> (blog, Facebook, etc.)
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#Support for continuing access to digital content over time
#<font color="red">Developing feedback mechanisms and sharing feedback obtained</font> (This includes usability studies.)
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#Setting policies and procedures for intake and processing of digital content
 +
#<font color="red">Accessibility and usability research & development</font>
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
## content capture
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## content capture:  particularly difficult or complex projects
 
## metadata verification/creation
 
## metadata verification/creation
 
## quality control
 
## quality control
 
## uploads
 
## uploads
 +
# <font color="red">Primary responsibility for student oversight</font>
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Seeking collaborations
 
#Seeking collaborations
# <font color="blue">Backup person for Accessibility and usability research & development</font> (Digitization Technologist)
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# <font color="blue">Backup person for digitization oversight</font> (Repository Manager)
# <font color="blue">Backup person for Assigning pipeline content</font> (Digitization Manager)
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# <font color="blue">Backup person for coordination of pipeline and content assignments</font> (Repository Manager)
# <font color="blue">Backup person for Digitization oversight</font> (Digitization Manager)
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== Digitization Manager Responsibilities ==
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== Technical Lead Responsibilities ==
  
#<font color="red">Continuous and appropriate assignments of pipeline content</font>
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#<font color="red">Research and development of improved methodologies for capture and delivery</font>
#<font color="red">Oversight of all digitization</font>
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#<font color="red">Maintenance of all equipment</font>
 
#<font color="red">Maintenance of all equipment</font>
 
#<font color="red">Identifying and solving problems in digitization production</font>
 
#<font color="red">Identifying and solving problems in digitization production</font>
#<font color="red">Training and direct supervision of staff</font>
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#<font color="red">Training of staff in digitization processes</font>
#<font color="blue">Backup person for administrative functions of unit head</font>
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#<font color="blue">Backup person for administrative functions of unit head?</font>
 +
#<font color="red">Digitization</font>
 +
## content capture
 +
## metadata verification/creation
 +
## quality control
 +
## uploads
 +
 
 +
== Metadata Librarian Responsibilities ==
 +
 
 +
#<font color="red">Research and development of improved methodologies for metadata generation and remediation</font>
 +
#<font color="red">Maintenance of authority databases and usage methods</font>
 +
#<font color="red">Maintain expertise in current metadata standards and evolving trends</font>
 +
#<font color="red">Item-level metadata generation and remediation</font>
 +
#<font color="red">Maintenance of crosswalks and XSL transformations for web delivery and indexing</font>
 +
#<font color="red">Generation and support of specialized web-accessible metadata for search engine indexing and OAI delivery</font>
 +
 
 +
 
 +
== Metadata Staff Responsibilities ==
 +
 
 +
#<font color="red">Item-level metadata generation and remediation</font>
 +
#<font color="red">Digitization</font>
 +
## content capture
 +
## quality control
 +
## uploads
 +
 
 +
== Archival Technologist Responsibilities ==
 +
 
 +
#<font color="red">Research and monitor impact of workflows for item description and collection description on one another, and propose solutions to problems encountered</font>
 +
#<font color="red">Assist in resolving problems in linking between items and collections</font>
 +
#<font color="red">Determine best methods for managing item-level processing during digitization, and training others</font>
 +
#<font color="red">Metadata generation for item-level content</font>
 +
#<font color="red">Corrections, modifications and enrichment of EAD finding aids</font>
 +
#<font color="red">Digitization</font>
 +
## content capture
 +
## quality control
 +
## uploads
  
== Unit Head Responsibilities ==
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== Department Head Responsibilities ==
  
 
#Administrative functions
 
#Administrative functions
 
##<font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
 
##<font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
##<font color="red">Oversight of Digital Services</font> focus, direction, and progress
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##<font color="red">Oversight of Metadata & Digital Services</font> focus, direction, and progress
 
##<font color="red">Developing unit goals and tracking progress</font>
 
##<font color="red">Developing unit goals and tracking progress</font>
 
##Annual access statistics and production statistics compilation
 
##Annual access statistics and production statistics compilation
 +
##<font color="red">Management of personnel</font>
 
##<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
 
##<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
 
#Programming and automation
 
#Programming and automation
##Monthly production statistics
 
##OCR creation and distribution
 
##<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
 
##<font color="red">Semi-annual archiving</font>:  descriptive metadata
 
 
##Linking content into EADs and providing documentation of issues preventing this
 
##Linking content into EADs and providing documentation of issues preventing this
 
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
 
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
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##<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
 
##<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
 
##<font color="red">Monthly backups of critical databases</font>, and removal of old backups
 
##<font color="red">Monthly backups of critical databases</font>, and removal of old backups
##<font color="red">Server administration</font> on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
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##<font color="red">Server administration</font> on libcontent.lib.ua.edu and etd.lib.ua.edu, including support for staff/faculty working on servers
##Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
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##<font color="red">Management and support for local persistent URLs</font>
##<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
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##<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
 
##<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
 
##Verification of correct browse display pulled from databases  
 
##Verification of correct browse display pulled from databases  
 
##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
 
##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
##<font color="red">Support of cross-departmental tasks</font>, including:
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##<font color="red">Support of cross-departmental tasks</font>
### automation of pre-processing ETDs
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### automation of uploads to Acumen, including derivative creations and quality control
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### automation of uploads of archival files to server
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### automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
+
### automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
+
### reports of new and changed content for Ebsco Discovery service (monthly)
+
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
+
 
##Development of alternative access/browse mechanisms
 
##Development of alternative access/browse mechanisms
 
#Presentations and publications to publicize UA Libraries and Digital Services efforts
 
#Presentations and publications to publicize UA Libraries and Digital Services efforts
 
#Support of other library efforts
 
#Support of other library efforts
##E-research support
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#<font color="blue">Backup support for all staff</font>
##<font color="red">Electronic records support<font> <font color="green">(No backup person identified yet)</font>
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##<font color="red">Born-Digital special collections support</font> <font color="green">(No backup person identified yet)</font>
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#<font color="blue">Backup support for Digitization Manager and Repository Manager</font>
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Latest revision as of 13:02, 11 February 2016

This is a list of the basic responsibilities of our staff members: crucial tasks and critical fallback roles, as well as other responsibilities.


Contents

[edit] Repository Manager Responsibilities

  1. Coordinate oversight of pipeline
  2. Assigns pipeline content as needed
  3. Server-side work including:
    1. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags, MODS, technical & administrative metadata
    2. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
    3. semi-automated monthly reports of progress
    4. reports of new and changed content for Ebsco Discovery service (monthly)
  4. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  5. Backup person for programming work (Unit Head, Digitization Technologist)
  6. Backup person for audio digitization (Digitization Technologist)

[edit] Digitization Technologist Responsibilities

  1. Digitization
    1. content capture, including audio
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. support for automated uploads to Acumen and deposits
  3. Google Analytics monitoring and reports
  4. Technical metadata research and recommendations
  5. Digitization side script support, including quality control
  6. Backup person for identifying and solving problems in digitization production (Technical Lead)
  7. Backup person for accessibility and usability research & development (Outreach Coordinator)
  8. Backup person for maintenance of equipment (Technical Lead)

[edit] Access Coordinator Responsibilities

  1. Support for continuing access to digital content over time
  2. Setting policies and procedures for intake and processing of digital content
  3. Accessibility and usability research & development
  4. Digitization
    1. content capture: particularly difficult or complex projects
    2. metadata verification/creation
    3. quality control
    4. uploads
  5. Primary responsibility for student oversight
  6. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  7. Seeking collaborations
  8. Backup person for digitization oversight (Repository Manager)
  9. Backup person for coordination of pipeline and content assignments (Repository Manager)

[edit] Technical Lead Responsibilities

  1. Research and development of improved methodologies for capture and delivery
  2. Maintenance of all equipment
  3. Identifying and solving problems in digitization production
  4. Training of staff in digitization processes
  5. Backup person for administrative functions of unit head?
  6. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads

[edit] Metadata Librarian Responsibilities

  1. Research and development of improved methodologies for metadata generation and remediation
  2. Maintenance of authority databases and usage methods
  3. Maintain expertise in current metadata standards and evolving trends
  4. Item-level metadata generation and remediation
  5. Maintenance of crosswalks and XSL transformations for web delivery and indexing
  6. Generation and support of specialized web-accessible metadata for search engine indexing and OAI delivery


[edit] Metadata Staff Responsibilities

  1. Item-level metadata generation and remediation
  2. Digitization
    1. content capture
    2. quality control
    3. uploads

[edit] Archival Technologist Responsibilities

  1. Research and monitor impact of workflows for item description and collection description on one another, and propose solutions to problems encountered
  2. Assist in resolving problems in linking between items and collections
  3. Determine best methods for managing item-level processing during digitization, and training others
  4. Metadata generation for item-level content
  5. Corrections, modifications and enrichment of EAD finding aids
  6. Digitization
    1. content capture
    2. quality control
    3. uploads

[edit] Department Head Responsibilities

  1. Administrative functions
    1. Representation of unit needs to collaborative groups and Associate Dean
    2. Oversight of Metadata & Digital Services focus, direction, and progress
    3. Developing unit goals and tracking progress
    4. Annual access statistics and production statistics compilation
    5. Management of personnel
    6. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production
  2. Programming and automation
    1. Linking content into EADs and providing documentation of issues preventing this
    2. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
    3. Implementation of digital preservation policies
    4. Maintenance and oversight of checksum capture, storage, and verification system
    5. Monthly backups of critical databases, and removal of old backups
    6. Server administration on libcontent.lib.ua.edu and etd.lib.ua.edu, including support for staff/faculty working on servers
    7. Management and support for local persistent URLs
    8. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
    9. Verification of correct browse display pulled from databases
    10. Development of software as needed to automate or implement necessary tasks
    11. Support of cross-departmental tasks
    12. Development of alternative access/browse mechanisms
  3. Presentations and publications to publicize UA Libraries and Digital Services efforts
  4. Support of other library efforts
  5. Backup support for all staff
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