Digital Services Responsibilities

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(Unit Head Responsibilities)
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== Repository Manager Responsibilities ==
 
== Repository Manager Responsibilities ==
 
+
#<font color="red">Continuous and appropriate assignments of pipeline content</font>
 +
#<font color="red">Server-side work including:</font>
 +
##<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
 +
## automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
 +
## reports of new and changed content for Ebsco Discovery service (monthly)
 
#<font color="red">Digitization</font>
 
#<font color="red">Digitization</font>
 
## content capture
 
## content capture
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## quality control
 
## quality control
 
## uploads
 
## uploads
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
+
#<font color="blue">Backup person for programming work</font> (Unit Head, Digitization Technologist)
#<font color="blue">Backup person for programming work</font> (Digitization Manager, Unit Head, Digitization Technologist)
+
#<font color="blue">Backup person for assigning pipeline content</font> (Digitization Manager)
#<font color="blue">Backup person for maintenance of equipment</font> (Digitization Manager)
+
  
 
== Digitization Technologist Responsibilities ==
 
== Digitization Technologist Responsibilities ==
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## quality control
 
## quality control
 
## uploads
 
## uploads
 +
### support for automated uploads to Acumen and deposits, including derivative creations and quality control
 
#<font color="red">Accessibility and usability research & development</font>
 
#<font color="red">Accessibility and usability research & development</font>
 
#Technical metadata research and recommendations
 
#Technical metadata research and recommendations
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#<font color="blue">Backup person for feedback collection/sharing</font> (Outreach Coordinator)
 
#<font color="blue">Backup person for feedback collection/sharing</font> (Outreach Coordinator)
 
#<font color="blue">Backup person for Identifying and solving problems in digitization production</font> (Digitization Manager)
 
#<font color="blue">Backup person for Identifying and solving problems in digitization production</font> (Digitization Manager)
 +
#<font color="blue">Backup person for maintenance of equipment</font> (Digitization Manager)
 +
#<font color="blue">Backup person for student oversight and management</font> (Outreach Coordinator)
  
 
== Outreach Coordinator Responsibilities ==
 
== Outreach Coordinator Responsibilities ==
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#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Seeking collaborations
 
#Seeking collaborations
# <font color="blue">Backup person for Accessibility and usability research & development</font> (Digitization Technologist)
+
# <font color="blue">Backup person for accessibility and usability research & development</font> (Digitization Technologist)
# <font color="blue">Backup person for Assigning pipeline content</font> (Digitization Manager)
+
# <font color="blue">Backup person for digitization oversight</font> (Digitization Manager)
# <font color="blue">Backup person for Digitization oversight</font> (Digitization Manager)
+
# <font color="blue">Backup person for training and direct supervision of staff</font>
  
 
== Digitization Manager Responsibilities ==
 
== Digitization Manager Responsibilities ==
  
#<font color="red">Continuous and appropriate assignments of pipeline content</font>
+
 
 
#<font color="red">Oversight of all digitization</font>
 
#<font color="red">Oversight of all digitization</font>
 
#<font color="red">Maintenance of all equipment</font>
 
#<font color="red">Maintenance of all equipment</font>
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##Monthly production statistics
 
##Monthly production statistics
 
##OCR creation and distribution
 
##OCR creation and distribution
##<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
+
##<font color="red">Semi-annual extraction and archiving</font>:  descriptive metadata
##<font color="red">Semi-annual archiving</font>:  descriptive metadata
+
 
##Linking content into EADs and providing documentation of issues preventing this
 
##Linking content into EADs and providing documentation of issues preventing this
 
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
 
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
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##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
 
##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
 
##<font color="red">Support of cross-departmental tasks</font>, including:
 
##<font color="red">Support of cross-departmental tasks</font>, including:
### automation of pre-processing ETDs
+
### pre-processing ETDs
### automation of uploads to Acumen, including derivative creations and quality control
+
### support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
### automation of uploads of archival files to server
+
### automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
+
### automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
+
### reports of new and changed content for Ebsco Discovery service (monthly)
+
 
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
 
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
 
##Development of alternative access/browse mechanisms
 
##Development of alternative access/browse mechanisms
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#Support of other library efforts
 
#Support of other library efforts
 
##E-research support
 
##E-research support
##<font color="red">Electronic records support<font> <font color="green">(No backup person identified yet)</font>
+
##<font color="black">Electronic records support<font> (forthcoming)
##<font color="red">Born-Digital special collections support</font> <font color="green">(No backup person identified yet)</font>
+
##<font color="black">Born-Digital special collections support</font> (forthcoming)  
#<font color="blue">Backup support for Digitization Manager and Repository Manager</font>
+
#<font color="blue">Backup support for all staff</font>

Revision as of 15:58, 17 September 2013

This is a list of the basic responsibilities for our staff members. Crucial tasks are indicated in red; blue indicates critical fallback responsibilities.


Contents

Repository Manager Responsibilities

  1. Continuous and appropriate assignments of pipeline content
  2. Server-side work including:
    1. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags
    2. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
    3. reports of new and changed content for Ebsco Discovery service (monthly)
  3. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  4. Backup person for programming work (Unit Head, Digitization Technologist)
  5. Backup person for assigning pipeline content (Digitization Manager)

Digitization Technologist Responsibilities

  1. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
      1. support for automated uploads to Acumen and deposits, including derivative creations and quality control
  2. Accessibility and usability research & development
  3. Technical metadata research and recommendations
  4. Digitization side script support
  5. Backup person for Marketing (Outreach Coordinator)
  6. Backup person for feedback collection/sharing (Outreach Coordinator)
  7. Backup person for Identifying and solving problems in digitization production (Digitization Manager)
  8. Backup person for maintenance of equipment (Digitization Manager)
  9. Backup person for student oversight and management (Outreach Coordinator)

Outreach Coordinator Responsibilities

  1. Marketing (blog, Facebook, etc.)
  2. Developing feedback mechanisms and sharing feedback obtained (This includes usability studies.)
  3. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  4. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  5. Seeking collaborations
  6. Backup person for accessibility and usability research & development (Digitization Technologist)
  7. Backup person for digitization oversight (Digitization Manager)
  8. Backup person for training and direct supervision of staff

Digitization Manager Responsibilities

  1. Oversight of all digitization
  2. Maintenance of all equipment
  3. Identifying and solving problems in digitization production
  4. Training and direct supervision of staff
  5. Backup person for administrative functions of unit head

Unit Head Responsibilities

  1. Administrative functions
    1. Representation of unit needs to collaborative groups and Associate Dean
    2. Oversight of Digital Services focus, direction, and progress
    3. Developing unit goals and tracking progress
    4. Annual access statistics and production statistics compilation
    5. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production
  2. Programming and automation
    1. Monthly production statistics
    2. OCR creation and distribution
    3. Semi-annual extraction and archiving: descriptive metadata
    4. Linking content into EADs and providing documentation of issues preventing this
    5. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
    6. Implementation of digital preservation policies
    7. Maintenance and oversight of checksum capture, storage, and verification system
    8. Monthly backups of critical databases, and removal of old backups
    9. Server administration on libcontent.lib.ua.edu and etd.lib.ua.edu, including support for staff/faculty working on servers
    10. Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
    11. Management and support for local persistent URLs, including software to support others to obtain new ones
    12. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
    13. Verification of correct browse display pulled from databases
    14. Development of software as needed to automate or implement necessary tasks
    15. Support of cross-departmental tasks, including:
      1. pre-processing ETDs
      2. support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
      3. analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
    16. Development of alternative access/browse mechanisms
  3. Presentations and publications to publicize UA Libraries and Digital Services efforts
  4. Support of other library efforts
    1. E-research support
    2. Electronic records support (forthcoming)
    3. Born-Digital special collections support (forthcoming)
  5. Backup support for all staff

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