Digital Services Responsibilities

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This is a list of the basic responsibilities for our staff members.
 
This is a list of the basic responsibilities for our staff members.
After review to identify crucial tasks, we will identify those, with notation of backup person for each one.
+
Crucial tasks are indicated in red;  blue indicates critical fallback responsibilities.
  
  
 
== Repository Manager Responsibilities ==
 
== Repository Manager Responsibilities ==
  
#Backup person for programming work by Digitization Manager and Unit Head
+
#<font color="red">Digitization</font>
#Image capture
+
## content capture
#Image quality control
+
## metadata verification/creation
#Image uploads
+
## quality control
#Backup person for Marketing (Outreach Coordinator)
+
## uploads
 +
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
 +
#<font color="blue">Backup person for programming work</font> (Digitization Manager, Unit Head, Digitization Technologist)
 +
#<font color="blue">Backup person for maintenance of equipment</font> (Digitization Manager)
  
 
== Digitization Technologist Responsibilities ==
 
== Digitization Technologist Responsibilities ==
  
#Audio capture
+
#<font color="red">Digitization</font>
#Audio derivative creation
+
## content capture
#Audio quality control
+
## metadata verification/creation
#Audio metadata verification and modification
+
## quality control
#Audio uploads
+
## uploads
#Audio accessibility and usability
+
#<font color="red">Accessibility and usability research & development</font>
 
#Technical metadata research and recommendations
 
#Technical metadata research and recommendations
#Digitization side script support
+
#<font color="red">Digitization side script support</font>
#Backup person for Marketing (Outreach Coordinator)
+
#<font color="blue">Backup person for Marketing</font> (Outreach Coordinator)
 +
#<font color="blue">Backup person for feedback collection/sharing</font> (Outreach Coordinator)
  
 
== Outreach Coordinator Responsibilities ==
 
== Outreach Coordinator Responsibilities ==
  
#Marketing (blog, Facebook, etc.)
+
#<font color="red">Marketing</font> (blog, Facebook, etc.)
#Usability studies
+
#<font color="red">Developing feedback mechanisms and sharing feedback obtained</font> (This includes usability studies.)
#Developing feedback mechanisms and sharing feedback obtained
+
#<font color="red">Digitization</font>
 +
## content capture
 +
## metadata verification/creation
 +
## quality control
 +
## uploads
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Developing projects for, locating, obtaining, and overseeing practicum students and interns
 
#Seeking collaborations
 
#Seeking collaborations
#Image capture
+
# <font color="blue">Backup person for Accessibility and usability research & development</font> (Digitization Technologist)
#Image quality control
+
#Image uploads
+
 
+
  
 
== Digitization Manager Responsibilities ==
 
== Digitization Manager Responsibilities ==
  
#Monthly production statistics
+
#<font color="red">Continuous and appropriate assignments of pipeline content</font>
#Continuous and appropriate assignments of pipeline content
+
#<font color="red">Oversight of all digitization</font>
#Oversight of all digitization
+
#<font color="red">Maintenance of all equipment</font>
#Maintenance of all equipment
+
#<font color="red">Identifying and solving problems in digitization production</font>
#Identifying and solving problems in digitization production
+
#<font color="red">Training and direct supervision of staff</font>
 
+
#<font color="blue">Backup person for administrative functions of unit head</font>
  
 
== Unit Head Responsibilities ==
 
== Unit Head Responsibilities ==
  
#OCR creation and distribution
+
#Administrative functions
#<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
+
##<font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
#<font color="red">Semi-annual archiving</font>:  descriptive metadata
+
##<font color="red">Oversight of Digital Services</font> focus, direction, and progress
#Linking content into EADs and providing documentation of issues preventing this
+
##<font color="red">Developing unit goals and tracking progress</font>
#<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
+
##Annual access statistics and production statistics compilation
#<font color="red">Implementation of digital preservation policies</font>
+
##<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
#<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
+
#Programming and automation
#<font color="red">Monthly backups of critical databases</font>, and removal of old backups
+
##Monthly production statistics
#<font color="red">Server administration</font> on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
+
##OCR creation and distribution
#Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
+
##<font color="red">Monthly archiving</font>:  EADs, digital content, transcriptions, born digital, user tags
#<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
+
##<font color="red">Semi-annual archiving</font>:  descriptive metadata
#<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
+
##Linking content into EADs and providing documentation of issues preventing this
#Verification of correct browse display pulled from databases  
+
##<font color="red">Maintenance and oversight of archive and LOCKSS involvement</font>, including database tracking of content harvested
#<font color="red">Development of software</font> as needed to automate or implement necessary tasks
+
##<font color="red">Implementation of digital preservation policies</font>
#<font color="red">Support of cross-departmental tasks</font>, including:
+
##<font color="red">Maintenance and oversight of checksum capture, storage, and verification system</font>
## automation of pre-processing ETDs
+
##<font color="red">Monthly backups of critical databases</font>, and removal of old backups
## automation of deposits and linking of EADs
+
##<font color="red">Server administration</font> on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
## automation of uploads to Acumen, including derivative creations and quality control
+
##Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
## automation of uploads of archival files to server
+
##<font color="red">Management and support for local persistent URLs</font>, including software to support others to obtain new ones
## automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
+
##<font color="red">Database tracking of information about collections</font> (digital and analog), their items, number of pages, etc.
## automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed  
+
##Verification of correct browse display pulled from databases  
## reports of new and changed content for Ebsco Discovery service (monthly)
+
##<font color="red">Development of software</font> as needed to automate or implement necessary tasks
## analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
+
##<font color="red">Support of cross-departmental tasks</font>, including:
#<font color="red">Representation of unit needs</font> to collaborative groups and Associate Dean
+
### automation of pre-processing ETDs
#Oversight of budget usage
+
### automation of uploads to Acumen, including derivative creations and quality control
#<font color="red">Oversight of Digital Services</font> focus, direction, and progress
+
### automation of uploads of archival files to server
#<font color="red">Developing unit goals and tracking progress</font>
+
### automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
 +
### automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed  
 +
### reports of new and changed content for Ebsco Discovery service (monthly)
 +
### analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
 +
##Development of alternative access/browse mechanisms
 
#Presentations and publications to publicize UA Libraries and Digital Services efforts
 
#Presentations and publications to publicize UA Libraries and Digital Services efforts
#Annual access statistics and production statistics compilation
+
#Support of other library efforts
#<font color="red">Developing and maintaining cross-departmental collaborations</font> that effectively support the goals of Digital Services production
+
##E-research support
 +
##<font color="red">Electronic records support<font> <font color="green">(No backup person identified yet)</font>
 +
##<font color="red">Born-Digital special collections support</font> <font color="green">(No backup person identified yet)</font>
 +
#<font color="blue">Backup support for Digitization Manager and Repository Manager</font>

Revision as of 10:50, 2 November 2012

This is a list of the basic responsibilities for our staff members. Crucial tasks are indicated in red; blue indicates critical fallback responsibilities.


Contents

Repository Manager Responsibilities

  1. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. Backup person for Marketing (Outreach Coordinator)
  3. Backup person for programming work (Digitization Manager, Unit Head, Digitization Technologist)
  4. Backup person for maintenance of equipment (Digitization Manager)

Digitization Technologist Responsibilities

  1. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  2. Accessibility and usability research & development
  3. Technical metadata research and recommendations
  4. Digitization side script support
  5. Backup person for Marketing (Outreach Coordinator)
  6. Backup person for feedback collection/sharing (Outreach Coordinator)

Outreach Coordinator Responsibilities

  1. Marketing (blog, Facebook, etc.)
  2. Developing feedback mechanisms and sharing feedback obtained (This includes usability studies.)
  3. Digitization
    1. content capture
    2. metadata verification/creation
    3. quality control
    4. uploads
  4. Developing projects for, locating, obtaining, and overseeing practicum students and interns
  5. Seeking collaborations
  6. Backup person for Accessibility and usability research & development (Digitization Technologist)

Digitization Manager Responsibilities

  1. Continuous and appropriate assignments of pipeline content
  2. Oversight of all digitization
  3. Maintenance of all equipment
  4. Identifying and solving problems in digitization production
  5. Training and direct supervision of staff
  6. Backup person for administrative functions of unit head

Unit Head Responsibilities

  1. Administrative functions
    1. Representation of unit needs to collaborative groups and Associate Dean
    2. Oversight of Digital Services focus, direction, and progress
    3. Developing unit goals and tracking progress
    4. Annual access statistics and production statistics compilation
    5. Developing and maintaining cross-departmental collaborations that effectively support the goals of Digital Services production
  2. Programming and automation
    1. Monthly production statistics
    2. OCR creation and distribution
    3. Monthly archiving: EADs, digital content, transcriptions, born digital, user tags
    4. Semi-annual archiving: descriptive metadata
    5. Linking content into EADs and providing documentation of issues preventing this
    6. Maintenance and oversight of archive and LOCKSS involvement, including database tracking of content harvested
    7. Implementation of digital preservation policies
    8. Maintenance and oversight of checksum capture, storage, and verification system
    9. Monthly backups of critical databases, and removal of old backups
    10. Server administration on libcontent1.lib.ua.edu and encompass.lib.ua.edu, including support for staff/faculty working on servers
    11. Management of ingest, extraction, and deletion of content for tagging and transcription software, with incorporation of new content into Acumen/archive
    12. Management and support for local persistent URLs, including software to support others to obtain new ones
    13. Database tracking of information about collections (digital and analog), their items, number of pages, etc.
    14. Verification of correct browse display pulled from databases
    15. Development of software as needed to automate or implement necessary tasks
    16. Support of cross-departmental tasks, including:
      1. automation of pre-processing ETDs
      2. automation of uploads to Acumen, including derivative creations and quality control
      3. automation of uploads of archival files to server
      4. automation of support for ETD embargos, including notifications of embargo lifting, movement of files, anomalies
      5. automated monthly reports of current and new content in Acumen, including PURLs, in XML or tab-delimited form as needed
      6. reports of new and changed content for Ebsco Discovery service (monthly)
      7. analysis of problems with OAI feeds and collaborative record sharing, with development of solutions
    17. Development of alternative access/browse mechanisms
  3. Presentations and publications to publicize UA Libraries and Digital Services efforts
  4. Support of other library efforts
    1. E-research support
    2. Electronic records support (No backup person identified yet)
    3. Born-Digital special collections support (No backup person identified yet)
  5. Backup support for Digitization Manager and Repository Manager

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