Collection Information - Revision history

Jmanderson: /* Template */

2013-02-25T22:35:17Z

Template

←Older revision		Revision as of 22:35, 25 February 2013
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	==Template ==		==Template ==
	<pre>		<pre>
-	<?xml version="1.0" encoding="~~utf~~-8"?>	+	<?xml version="1.0" encoding="UTF-8"?>
	<collInfo>		<collInfo>
	<Digital_Collection_Name></Digital_Collection_Name>		<Digital_Collection_Name></Digital_Collection_Name>

Kgmatheny at 14:41, 25 October 2012

2012-10-25T14:41:50Z

←Older revision		Revision as of 14:41, 25 October 2012
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	#[[http://www.lib.ua.edu/content/findingaids/ \| The old interface]]		#[[http://www.lib.ua.edu/content/findingaids/ \| The old interface]]

-	If you find a live link, enter it in the above field. If you do not, leave the field empty.	+	If you find a ''live link to a finding aid,'' enter it in the above field. If you do not, leave the field empty. NOTE: If inputting the collection number to Acumen gets you something, but it's not a finding aid, it's probably a default link to ''the very xml you're trying to create.'' Which means it's already in Acumen, and you don't need to make it. Do not put this link in the Finding Aid Link field.

	If you did not find a Manuscript Number in the spreadsheet, but you do find a finding aid online, look for this number. If possible, use 4 digits for the MS number, left-padding with zeros so that MS 14 would be written MS 0014. Always give the Manuscript Number in this format: MS 1632		If you did not find a Manuscript Number in the spreadsheet, but you do find a finding aid online, look for this number. If possible, use 4 digits for the MS number, left-padding with zeros so that MS 14 would be written MS 0014. Always give the Manuscript Number in this format: MS 1632

Jlderidder: /* Step by step instructions: */

2012-09-11T13:09:17Z

Step by step instructions:

←Older revision		Revision as of 13:09, 11 September 2012
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	S:\Digital Projects\Organization\Digital Program\Selection.xlsx.		S:\Digital Projects\Organization\Digital Program\Selection.xlsx.
	In general, however, most of the the values such as Digital Collection Name, etc. are already in the Descriptive Metadata spreadsheets handed to us by the archivists		In general, however, most of the the values such as Digital Collection Name, etc. are already in the Descriptive Metadata spreadsheets handed to us by the archivists
-	as well as the ~~trackingFilenames~~ spreadsheet.	+	as well as the [[TrackingFilenames]] spreadsheet.
	That is to say that most of the work in determining such values is already done by the Archivists.		That is to say that most of the work in determining such values is already done by the Archivists.
	See [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage#Match_Data_across_documents_and_folders\|this page]] for information on matching values across documents.		See [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage#Match_Data_across_documents_and_folders\|this page]] for information on matching values across documents.

Scpstu32: /* Step by step instructions: */

2010-11-10T22:29:02Z

Step by step instructions:

←Older revision		Revision as of 22:29, 10 November 2010
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	This section describes how to make Collection Information XML files from "scratch" using the file:		This section describes how to make Collection Information XML files from "scratch" using the file:
	S:\Digital Projects\Organization\Digital Program\Selection.xlsx.		S:\Digital Projects\Organization\Digital Program\Selection.xlsx.
-	In general, however, most of the the values such as Digital Collection Name, etc. are already in the Descriptive Metadata spreadsheets handed to us by the archivists.	+	In general, however, most of the the values such as Digital Collection Name, etc. are already in the Descriptive Metadata spreadsheets handed to us by the archivists
		+	as well as the trackingFilenames spreadsheet.
	That is to say that most of the work in determining such values is already done by the Archivists.		That is to say that most of the work in determining such values is already done by the Archivists.
	See [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage#Match_Data_across_documents_and_folders\|this page]] for information on matching values across documents.		See [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage#Match_Data_across_documents_and_folders\|this page]] for information on matching values across documents.

Scpstu32: /* Step by step instructions: */

2010-11-10T22:28:20Z

Step by step instructions:

←Older revision		Revision as of 22:28, 10 November 2010
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	==Step by step instructions:==		==Step by step instructions:==

		+	This section describes how to make Collection Information XML files from "scratch" using the file:
		+	S:\Digital Projects\Organization\Digital Program\Selection.xlsx.
		+	In general, however, most of the the values such as Digital Collection Name, etc. are already in the Descriptive Metadata spreadsheets handed to us by the archivists.
		+	That is to say that most of the work in determining such values is already done by the Archivists.
		+	See [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage#Match_Data_across_documents_and_folders\|this page]] for information on matching values across documents.

	All of this information should be available from the S:\Digital Projects\Organization\Digital Program\Selection.xlsx which was filled in by the archivists.		All of this information should be available from the S:\Digital Projects\Organization\Digital Program\Selection.xlsx which was filled in by the archivists.

Scpstu32: /* Step by step instructions: */

2010-10-29T16:56:09Z

Step by step instructions:

←Older revision		Revision as of 16:56, 29 October 2010
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	All of this information should be available from the S:\Digital Projects\Organization\Digital Program\Selection.xlsx which was filled in by the archivists.		All of this information should be available from the S:\Digital Projects\Organization\Digital Program\Selection.xlsx which was filled in by the archivists.
-
-	This information should be transferred to this xml file at the time the collection is added to the "under way" page in jodysList.xlsx (in the same directory).

	If this information is not available in the given spreadsheet, please contact the archivists to ask for it.		If this information is not available in the given spreadsheet, please contact the archivists to ask for it.

Scpstu32: /* Template */

2010-09-28T21:12:55Z

Template

←Older revision		Revision as of 21:12, 28 September 2010
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	==Template ==		==Template ==
-	<?xml version="1.0" encoding="~~UTF~~-8"?>	+	<pre>
-		+	<?xml version="1.0" encoding="utf-8"?>
	<collInfo>		<collInfo>
-		+	<Digital_Collection_Name></Digital_Collection_Name>
-	~~'''~~<Digital_Collection_Name> </Digital_Collection_Name>~~'''~~	+	<Alphabetized_By></Alphabetized_By>
-		+	<Type_Of_Content></Type_Of_Content>
-	~~'''~~<Alphabetized_By> </Alphabetized_By>~~'''~~	+	<Analog_Collection_Name></Analog_Collection_Name>
-		+	<Manuscript_Number></Manuscript_Number>
-	~~'''~~<Type_Of_Content> </Type_Of_Content>~~'''~~	+	<Finding_Aid_Link></Finding_Aid_Link>
-		+	<Digital_Collection_Description></Digital_Collection_Description>
-	~~'''~~<Analog_Collection_Name> </Analog_Collection_Name>~~'''~~	+
-		+
-	~~'''~~<Manuscript_Number> </Manuscript_Number>~~'''~~	+
-		+
-	~~'''~~<Finding_Aid_Link> </Finding_Aid_Link>~~'''~~	+
-		+
-	~~'''~~<Digital_Collection_Description> </Digital_Collection_Description>~~'''~~	+
-		+
	</collInfo>		</collInfo>
		+	</pre>

	==Step by step instructions:==		==Step by step instructions:==

Jlderidder at 18:23, 27 May 2010

2010-05-27T18:23:08Z

←Older revision		Revision as of 18:23, 27 May 2010
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	More information on the Analog Collection Title is here: [[Analog Collection Title]]		More information on the Analog Collection Title is here: [[Analog Collection Title]]

-	'''<Manuscript_Number>'''Enter value from "Manuscript Number" column (always give in format: ~~MSS~~ ####)'''</Manuscript_Number>'''	+	'''<Manuscript_Number>'''Enter value from "Manuscript Number" column (always give in format: MS ####)'''</Manuscript_Number>'''

	'''<Finding_Aid_Link> </Finding_Aid_Link>'''		'''<Finding_Aid_Link> </Finding_Aid_Link>'''
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	Search for the Analog Collection name in these 2 places:		Search for the Analog Collection name in these 2 places:

-	#[[http://acumen.lib.ua.edu/ \| The new interface]] ... here, enter the collection number, for example, for ~~MSS~~ 252, enter http://acumen.lib.ua.edu/u0003_0000252	+	#[[http://acumen.lib.ua.edu/ \| The new interface]] ... here, enter the collection number, for example, for MS 252, enter http://acumen.lib.ua.edu/u0003_0000252

	#[[http://www.lib.ua.edu/content/findingaids/ \| The old interface]]		#[[http://www.lib.ua.edu/content/findingaids/ \| The old interface]]
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	If you find a live link, enter it in the above field. If you do not, leave the field empty.		If you find a live link, enter it in the above field. If you do not, leave the field empty.

-	If you did not find a Manuscript Number in the spreadsheet, but you do find a finding aid online, look for this number. ~~When~~ possible, use 4 digits for the ~~MSS~~ number, left-padding with zeros so that ~~MSS~~ 14 would be written ~~MSS~~ 0014. Always give the Manuscript Number in this format: ~~MSS~~ 1632	+	If you did not find a Manuscript Number in the spreadsheet, but you do find a finding aid online, look for this number. If possible, use 4 digits for the MS number, left-padding with zeros so that MS 14 would be written MS 0014. Always give the Manuscript Number in this format: MS 1632

	Alternative forms the Manuscript number may currently have, in the filename or elsewhere:		Alternative forms the Manuscript number may currently have, in the filename or elsewhere:
-	# ms_1952.pdf would be ~~MSS~~ 1952	+	# ms_1952.pdf would be MS 1952
-	# Reference Code USALM1952 would be ~~MSS~~ 1952	+	# Reference Code USALM1952 would be MS 1952
-	# MSS.0630 would be ~~MSS~~ 0630	+	# MSS.0630 would be MS 0630 or MS 630
-	# u0003_0000252 would be ~~MSS~~ 0252	+	# u0003_0000252 would be MS 0252 or MS 252

	'''<Digital_Collection_Description>''' Enter value from "Blurb" column '''</Digital_Collection_Description>'''		'''<Digital_Collection_Description>''' Enter value from "Blurb" column '''</Digital_Collection_Description>'''
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	'''<Analog_Collection_Name>'''The S.D. Cabaniss Papers, 1820-1937'''</Analog_Collection_Name>'''		'''<Analog_Collection_Name>'''The S.D. Cabaniss Papers, 1820-1937'''</Analog_Collection_Name>'''

-	'''<Manuscript_Number>'''~~MSS~~ 0252'''</Manuscript_Number>'''	+	'''<Manuscript_Number>'''MS 0252'''</Manuscript_Number>'''

	'''<Finding_Aid_Link>'''http://acumen.lib.ua.edu/u0003_0000252'''</Finding_Aid_Link>'''		'''<Finding_Aid_Link>'''http://acumen.lib.ua.edu/u0003_0000252'''</Finding_Aid_Link>'''

Scpstu32: /* Step by step instructions: */

2010-03-29T13:48:15Z

Step by step instructions:

←Older revision		Revision as of 13:48, 29 March 2010
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	'''<Type_Of_Content>'''Enter value from "Genre/Type" column'''</Type_Of_Content>'''		'''<Type_Of_Content>'''Enter value from "Genre/Type" column'''</Type_Of_Content>'''

-	*Note that the acceptable types are these: book, image, text, audio, video, mixed media, finding aid, score, other	+	*Note that the acceptable types are these: book, image, text, audio, video, mixed media, finding aid, score, other
-	This value determines what icon will be displayed, if we do NOT have one for this collection -- so choose wisely. Sheet music should be "score" -- most manuscript content should be "text".	+	This value determines what icon will be displayed, if we do NOT have one for this collection -- so choose wisely. Sheet music should be "score" -- most manuscript content should be "text".

	'''<Analog_Collection_Name>'''Enter value from "Name of Analog Collection" column'''</Analog_Collection_Name>'''		'''<Analog_Collection_Name>'''Enter value from "Name of Analog Collection" column'''</Analog_Collection_Name>'''

Scpstu32: /* Step by step instructions: */

2010-01-04T19:31:07Z

Step by step instructions:

←Older revision		Revision as of 19:31, 4 January 2010
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	*Note that the acceptable types are these: book, image, text, audio, video, mixed media, finding aid, score, other		*Note that the acceptable types are these: book, image, text, audio, video, mixed media, finding aid, score, other
	This value determines what icon will be displayed, if we do NOT have one for this collection -- so choose wisely. Sheet music should be "score" -- most manuscript content should be "text".		This value determines what icon will be displayed, if we do NOT have one for this collection -- so choose wisely. Sheet music should be "score" -- most manuscript content should be "text".
-

	'''<Analog_Collection_Name>'''Enter value from "Name of Analog Collection" column'''</Analog_Collection_Name>'''		'''<Analog_Collection_Name>'''Enter value from "Name of Analog Collection" column'''</Analog_Collection_Name>'''