Checking Work By Object

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For each object, follow these procedures for workflow and quality control as you go:

Handling materials

  • Pay attention to the quality of the physical object; if there is any chance of damage during scanning, consult with a supervisor for instructions.
  • If it appears that what you are to digitize is a duplicate or an unclear image of questionable worth, consult with a supervisor for instructions. We do NOT digitize duplicate images or items of no research value.


  • Make/optimize scans
  • Visually check the quality of scans
  • If using EpsonScan: be careful when inputting numbers for automatic file naming

Working with metadata

  • Check existing metadata
  • Compare descriptions and filenames in spreadsheet with the digital objects

Uploading to share drive

  • Upload scans from local hard drive to share drive
  • Delete already uploaded files from local hard drive


  • Enter all work in TrackingFiles spreadsheet
  • If you notice discrepancies between TrackingFiles and what's on the share drive, correct them
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