6 and 12 month goals, Nov. 2014-April 2015

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6 and 12 Month Goals for Digital Services

November 2014 through April 2015

Production:

  1. Digitize Hoole and/or Williams Special Collections materials at an average rate of 3,000 captures per month or better
  2. Complete ROTC scrapbooks and Jemison letterbook items
  3. Digitize new audio materials (if available)

Progress:

  • The ROTC scrapbooks were completed in January.
  • The Digitization Technologist began digitizing Hilaritas, part of the Alabama Reel-to-Reel collection.


Improved access and usability:

  1. Identify methods of browsing “metadata triples” via the web that are useful for patrons
  2. Expand faceting support software to incorporate genres and genre categories as defined by metadata librarians, and shift processing to the point of MODS upload
  3. Begin 2nd Innovation Grant Project on 3D digitization process
  • For the Innovation Grant, equipment was purchased for grant project and assembled. Camera software automation development has begun.
  • Faceting support development still awaits metadata librarians.


Preservation and long-term access:

  1. Identify the technical metadata we can and should extract from audio, and which technical metadata we need to supply.
  2. Develop processes and methods to capture and store tags and transcriptions from Acumen to the archive
  3. Develop and test processes for packaging digital content for long-term dark storage
  • Developed and automated the extraction and storing of tags and transcriptions, in preparation for archiving.


Training and Development:

  1. Continue to train staff in software development/support, digitization, and infrastructure
  2. Regularly review workflows and processes to implement continuous improvement
  • Head meets twice weekly each with Repository Manager and Digitization Technologist to train on software development and support
  • Head meets every other week to train on infrastructure with Outreach Coordinator
  • Head developed list of training topics and asked staff to indicate areas of interest
  • Tuesdays the Digitization Manager trains all staff on new/different aspects of digitization

Cross-Departmental Collaboration:

  1. Continue to work with the metadata unit and programmer to improve Acumen access and usability
  • DS staff meet monthly with metadata unit to discuss progress and coordinate
  • Indexing meeting scheduled for February

Outreach

  1. Continue to publicize digitized materials and digitization initiatives on the blog and in social media outlets, and invite users to tag or transcribe specific content
  • Blog post created weekly; Twitter once-twice a week
  1. Offer open house tours to library faculty and staff, to educate and improve cross-departmental relations and collaborations
  1. Continue creating and presenting a digital exhibit quarterly
  • Quarterly exhibits created by Outreach Coordinator

May 2015 through October 2015

Production:

  1. Digitize Hoole and/or Williams Special Collections materials at an average rate of 3,000 captures per month or better

Improved access and usability:

  1. Explore the feasibility of using Protege to capture relationships between people represented in collections in Acumen, for export into browsable web interfaces
  2. Expand faceting support software to capture and incorporate hierarchical geographic subjects
  3. Expand faceting software to support topics and topic categories as defined by metadata librarians
  4. Complete 2nd Innovation Grant Project on 3D digitization

Preservation and long-term access:

  1. Implement extraction and capture of audio technical metadata and automate the process as much as possible.
  2. Implement improved backup system and geographically distant duplication for digital archive

Training and development:

  1. Continue to train staff in software development/support, digitization, and infrastructure
  2. Regularly review workflows and processes to implement continuous improvement

Cross-Departmental Collaboration:

  1. Continue to work with the metadata unit and programmer to improve Acumen access and usability

Outreach

  1. Continue to publicize digitized materials and digitization initiatives on the blog and in social media outlets, and invite users to tag or transcribe specific content
  2. Continue creating and presenting a digital exhibit quarterly