Standard Audio Capture for Records

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Audio Digitization:

Folder Set-up:

  • Admin: Collection XML
Log file
  • Metadata: Metadata.m02
  • Scans

Equipment set up:

  • Shure N97E stylus
  • SME Series III S pick-up arm
  • Technics SP-15 Turntable
  • Yamaha AX-450 Stereo Amplifier
    How the front of the amplifier should be set up
  • Fostex FR-2LE Field Memory Recorder (Analog to Digital Converter)
    How the back of the amplifier should be set up
  • Hook up the turntable and all its parts to the amplifier and connect the Fostex to the amplifier to digitize the records.


  • Turn on Fostex machine
  • Make sure USB cable is unplugged from computer
  • Insert memory card
  • The FR-2LE is equipped with a CompactFlashTM card slot which accepts a Type 2 CompactFlashTM card.
  • Press the red record button on the front of the Fostex machine.
  • Play the reel/tape immediately after.
  • When reel/tape is finished playing stop the tape and press the stop button on the Fostex
  • To transfer Audio files from fostex to computer put the fostex in USB mode and plug USB cord into the computer or remove flash card and insert it into E: Drive on the monitor.


  • Use Sound Forge to optimize master wav files; upload copy of optimized files to share drive.
  • Crop .wav file to get rid of excess silence at beginning and end
  • Adjust volume level Process -> Normalize
  • Remove non-native silence
  • Leave (or create if needed) 2 seconds of leading silence before each track


  • Compare Metadata with audio file content
  • Check Clip Begin and Clip End times with audio files
  • Make FITS.


  • Create MODS using Archivist Utility
  • Use XML template AU_template.m02_4.xml
  • Create LOG file by including Filename and removing the following fields and place in LOG file:
  • Captured with
  • Captured by
  • Date
  • Source Audio File
  • DS Notes
  • Metadata changed
  • Place LOG file in Admin Folder
  • Create Tab-delimited text Metadata file
  • Make sure to not have start value for source wave file
  • UTF-8 w/o BOM
  • Remove quotes and diacritics


  • Run located in S:\Digital Projects\Administrative\scripts\audio
  • Use the tab-delimitated Metadata text file
  • Run located on the server at /home/ds/AUDIO/scripts

Prepare for Upload:

Folder Set-up:
  • Admin: Collection XML
Log file
  • Metadata: Metadata.m02
  • Scans
  • Provide Metadata to Metadata Librarian for remediation (by placing it into the 'needsRemediation' folder located here: S:\Digital Projects\Administrative\Pipeline\collectionInfo\forMDlib\needsRemediation.


  • Run makeAudioJpegs script which will create JPEGs (if we have transcripts) and QC's the MP3 files.
  • Run relocate_audio script to upload MP3s, JPEGs, and MODS into Acumen.
  • Run moveAudioContent script to archive master WAV files and MODS.
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