Set Up Collection

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1) Move the collection from the queue to the In_progress tab in the Selection spreadsheet located in the Organization/Digital Programs folder.

Image:Setup4.png


2) Next place the folder from Dig_in_progress/ Dig_Coll_Waiting to the in_progress Folder

Image:setup5.png


3) Create the XML sheet

Template 

<?xml version="1.0" encoding="UTF-8"?>
<collInfo>
  <Digital_Collection_Name></Digital_Collection_Name>
  <Alphabetized_By></Alphabetized_By>
  <Type_Of_Content></Type_Of_Content>
  <Analog_Collection_Name></Analog_Collection_Name>
  <Manuscript_Number></Manuscript_Number>
  <Finding_Aid_Link></Finding_Aid_Link>
  <Digital_Collection_Description></Digital_Collection_Description>
</collInfo>


4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)


5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets (Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry

6) Be sure to add tracking files columns to the end of the spreadsheet.


Image:setup7.png


7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)

8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

Retrieved from "http://www.lib.ua.edu/wiki/digcoll/index.php/Set_Up_Collection"
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