When to treat a book as a scrapbook
Can scrapbook items comes from otherwise regular manuscript collections?
Yes. If you encounter scrapbooks among regular material and decide to number them this way, they must be uploaded separately from the other content (in a different batch), as the QC and upload scripts for a scrapbook are different.
Why would you treat something as a scrapbook?
- It has complex/paginated items on the page level, and the book's structure would be difficult to follow without numbering on the sub-page level
- It has items on the page -- usually photos -- that have captions or that we want to be able to tag/transcribe (so we need them to have MODS on that level)
- It has pages so large that a full-page shot will not provide enough resolution to the component pieces
Examples to use as guidelines
Photo album with no captions or other items on the page
- NOT A SCRAPBOOK: pages are not all that important but images are, so shoot images only, numbered at page level (_XXXX)
- Like the Hugo Friedman photo album 
Photo album with captions or other items on the page
- IS A SCRAPBOOK: pages are important, so shoot them (_XXXX), and also shoot images as subpages (_XXX)
- Like the Army ROTC Scrapbooks
Scrapbook with multiple items pasted on a page
- NOT A SCRAPBOOK: item is readable as a book, so shoot like a book
- Like the diaries in the Bowron collection 
Scrapbook with some complex (multipage) items pasted in
- IS A SCRAPBOOK: pages are important, so shoot then (_XXXX), but also shoot just the complex items as subpages (_XXX), for clarity
- Like the Mary K. Perkins scrapbook 
Differences from a regular collection
Use three-digit sub-page numbers to indicate objects on a page
- Example: For the fifth item on page 10 of item seven: u0003_0000xxx_0000007_0010_005
Can use two-digit sub-sub-page numbers to indicate multipage objects on a page
- Example: If the above item was a two-page pamphlet, they would be numbered u0003_0000xxx_0000007_0010_005_01 and u0003_0000xxx_0000007_0010_005_02
- NOTE: It is not necessary to create a three-digit sub page in order for that object to have sub-sub pages; in fact, we want to avoid that if possible. Acumen can infer the relationship, as long as you do include the proper sub-page number in the sub-sub filenames.
Each scrapbook constitutes a single line of metadata.
However, if captions exist, you should make a captions file to track page-by-page metadata:
- Make an Excel sheet with two columns -- without headers
- In the first, put in page IDs (the filename minus '.tif') for all the pages and sub-pages (and sub-sub-pages)
- In the second, for each image that has a caption, put it in the second column beside the appropriate ID
- Save as a tab delimited text file
- Named in this format: [item filename].captions.txt
- In the Metadata folder
The ScrapbookMakeJpegsMD script will use that captions file to stuff captions into the stub MODS for each page/sub-page/etc.
Organization and Tracking
- DO NOT create folders for pages, sub-pages, or sub-sub-pages; all should be in the item folder.
- If you start but do not finish a book, make a note of your progress in the collection spreadsheet.
Scrapbook batches will use different scripts for some processes
- Quality Control: use ScrapbookCheck.pl rather than filenameAndDupes.pl -- it will allow for the three-digit page numbers
- Upload: use ScrapbookMakeJpegs rather than makeJpegsPurls -- it can create stub MODS for the sub-pages if you ask it to
- Create stub MODS for ROTC and other photo-heavy collections for which we want to be able to tag individual photos/other items
- Do not create stub MODS for items that simply require scrapbook numbering, such as stray scrapbooks or albums in manuscript collections