Differences from a regular collection
Use three-digit sub-page numbers to indicate objects on a page
- Example: For the fifth item on page 10 of item seven: u0003_0000xxx_0000007_0010_005
Can use two-digit sub-sub-page numbers to indicate multipage objects on a page
- Example: If the above item was a two-page pamphlet, they would be numbered u0003_0000xxx_0000007_0010_005_01 and u0003_0000xxx_0000007_0010_005_02
- NOTE: It is not necessary to create a three-digit sub page in order for that object to have sub-sub pages; in fact, we want to avoid that if possible. Acumen can infer the relationship, as long as you do include the proper sub-page number in the sub-sub filenames.
Each scrapbook constitutes a single line of metadata. However, if captions exist, you should make a captions file to track page-by-page metadata:
- Make an Excel sheet with two columns -- without headers
- In the first, put in page IDs (the filename minus '.tif') for all the pages and sub-pages (and sub-sub-pages)
- In the second, for each image that has a caption, put it in the second column beside the appropriate ID
- Save as a tab delimited text file
- Named in this format: [item filename].captions.txt
- In the Metadata folder
The ScrapbookMakeJpegsMD script will use that captions file to stuff captions into the stub MODS for each page/sub-page/etc.
Organization and Tracking
- DO NOT create folders for pages, sub-pages, or sub-sub-pages; all should be in the item folder.
- If you start but do not finish a book, make a note of your progress in the collection spreadsheet.
Will use different scripts for some processes
- Quality Control: use ScrapbookCheck.pl rather than filenameAndDupes.pl -- it will allow for the three-digit page numbers
- Upload: use ScrapbookMakeJpegs rather than makeJpegsPurls -- it can create stub MODS for the sub-pages if you ask it to
- Create stub MODS for ROTC and other photo-heavy collections for which we want to be able to tag individual photos/other items
- Do not create stub MODS for items that simply require scrapbook numbering, such as stray scrapbooks or albums in manuscript collections