Obtaining Materials from Hoole Staff

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The procedures for obtaining material from the Williams Collection are much the same as those outlined below. See Procedure Detail for a link to specific instructions.

Basic Procedure for Request and Return

Digital Services (DS) Request & Receipt of Hoole Materials:

  • DS prepares information, fills out paperwork, and contacts curators via email with the the forms attached and the subject as DIGITAL SERVICES MATERIAL REQUEST AND RETURN: MM/DD/YEAR.
    • Forms located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
  • Curator retrieve material, prepare forms, and schedule transfer
  • Curator deliver material, and paperwork is completed by both parties
  • DS places material where in room 216 and updates inventory.
    • Inventory form located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\inventories
  • Both parties store documentation appropriately

Return of Materials from DS to Hoole:

  • DS prepares information, fills out paperwork, and contacts curators
  • Curator prepare forms and schedule transfer
  • Curator bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
  • Curator returns material to the stacks
  • Both parties store documentation appropriately

Procedure Detail

From Hoole collections: File:Hoole DS Material Transfer Procedure 051012.docx

From Williams Collection: File:Williams DS Material Transfer Procedure 031114.docx

The document can also be found in this folder: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\Transfer_Procedures

If Curator Recalls Materials

  • Curator prepares information and contacts DS
  • DS prepares materials for return, complete local paperwork, and schedule transfer
  • Curators bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
  • Curators return material to the stacks
  • Both parties store documentation appropriately
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