Current Descriptive Metadata
From UA Libraries Digital Services Planning and Documentation
This page is under construction. It is correct. Additional information may be added 20160107 MA.
We use 3 master spreadsheets to collect metadata for each collection.
Spreadsheet column headers correlate to a MODS element or a local field. The following list include column headers from m01 spreadsheet, their mapping to corresponding MODS elements, and their data type.
| Column header | MODS mapping | Data type | |
| 1 | Filename | identifier/[@type=’local’] | Text |
| 2 | Title | titleInfo/title | Text |
| 3 | Subtitle | titleInfo/subtitle | Text |
| 4 | Part Number | titleInfo/partNumber | Text |
| 5 | Part Name | titleInfo/partName | Text |
| 6 | Uniform Title | titleInfo[@type=’uniform’][@authority=’naf’]/title | Text |
| 7 | Translated Title | titleInfo[@type=’translated’][@lang=’eng’]/title | Text |
| 8 | Other Title(s) | titleInfo[@type=’alternative’][@displayLabel=’Other Title’]/title | Text |
| 9 | Cover Title | titleInfo[@type=’alternative’][@displayLabel=’Cover Title’]/title | Text |
| 10 | Masthead Title | titleInfo[@type=’alternative’][@displayLabel=’Masthead Title’]/title | Text |
| 11 | Series Title | titleInfo[@type=’alternative’][@displayLabel=’Series Title’]/title | Text |
| 12 | Creator(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Creator’]/namePart | Text |
| 13 | Author(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Author’]/namePart | Text |
| 14 | Diarist(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Author’]/namePart | Text |
| 15 | Sender(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Correspondent’]/namePart | Text |
| 16 | Recipient(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Recipient’]/namePart | Text |
| 17 | Interviewee(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Interviewee’]/namePart | Text |
| 18 | Interviewer(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Interviewer’]/namePart | Text |
| 19 | Photographer(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Photographer’]/namePart | Text |
| 20 | Editor(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Editor’]/namePart | Text |
| 21 | Contributor(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Contributor’]/namePart | Text |
| 22 | Subject(s) LCSH | subject[@authority=’lcsh’] | Text |
| 23 | Subject(s) TGM | subject[@authority=’lctgm’] | Text |
| 24 | Subject Location | subject[@authority=’tgn’]/hierarchicalGeographic | Text |
| 25 | Coordinates | subject/cartographics/coordinates | Text |
| 26 | Description | abstract | Text |
| 27 | Provenance | note[@type=’provenance’][@displayLabel=’Provenance’] | Text |
| 28 | Donor(s) | name[@type=’personal’][role/roleTerm[@type=’text’]=’Donor’]/namePart | Text |
| 29 | Place of Publication | originInfo/place/placeTerm[@type=’text’] | Text |
| 30 | Sender Location | originInfo[@displayLabel=’Sender Location’]/place/placeTerm[@type=’text’] | Text |
| 31 | Recipient Location | originInfo[@displayLabel=’Recipient Location’]/place/placeTerm[@type=’text’] | Text |
| 32 | Publisher | originInfo/publisher | Text |
| 33 | Date Created | dateCreated[@encoding=’w3cdtf’][@keydate=’yes’] | Date |
| 34 | Date Other | dateOther[@encoding=’w3cdtf’] | Date |
| 35 | Date Issued | dateIssued[@encoding=’w3cdtf’][@keydate=’yes’] | Date |
| 36 | Edition | originInfo/edition | Text |
| 37 | Type(s) | typeOfResource | Text |
| 38 | Genre(s) AAT | genre[@authority=’aat’] | Text |
| 39 | Genre(s) LCGFT | genre[@authority=’lcgft’] | Text |
| 40 | Format | physicalDescription/extent | Text |
| 41 | Condition Notes | physicalDescription/note[@type=’condition’][@displayLabel=’Physical Condition Note’] | Text |
| 42 | Language(s) | anguage/languageTerm[@type=’code’][@authority=’iso639-2b] | Text |
| 43 | Repository | location/physicalLocation[@type=’collection’][@displayLabel=’Repository’] | Text |
| 44 | Repository Collection | location/physicalLocation[@type=’collection’][@displayLabel=’Repository Collection’] | Text |
| 45 | Digital Collection | relatedItem[@type=’host’][@displayLabel=’Digital Collection]/titleInfo/title | Text |
| 46 | Collection Number | location/physicalLocation[@type=’collectionNumber’][@displayLabel=’Collection Number’] | Text |
| 47 | Box Number | location/physicalLocation[@type=’boxNumber’][@displayLabel=’Box Number’] | Text |
| 48 | Folder Number | location/physicalLocation[@type=’folderNumber’][@displayLabel=’Folder Number’] | Text |
| 49 | Volume Number | location/physicalLocation[@type=’volumeNumber’][@displayLabel=’Volume Number’] | Text |
| 50 | Album Number | location/physicalLocation[@type=’albumNumber’][@displayLabel=’Album Number’] | Text |
| 51 | Photograph Number | location/physicalLocation[@type=’photographNumber’][@displayLabel=’Photograph Number’] | Text |
| 52 | Call Number | location/shelfLocator | Text |
| 53 | Plate Number | location/physicalLocation[@type=’plateNumber’][@displayLabel=’Plate Number’] | Text |
| 54 | ASERL | relatedItem[type@'host'][@displayLabel='Virtual Collection']/titleInfo/title | Text |
| 55 | Staff Notes | local nonpublic field | Text |
| Column header | MODS mapping | Data type |
The following examples represent a manuscript and two letters. A full set of m01 column headers is not represented.
| ' | Filename | Title | Author(s) | Sender(s) | Recipient(s) | Sender Location | Subject(s)LCSH | Description | Provenance | Donor(s) | Date Created | Type(s) | Genre(s)AAT | Format | Language(s) | Repository | Repository Collection | Collection Number | Box Number | Folder Number | ||
| u0003_0000571_0000001 | Shockley's Independent Escort Company of Alabama Cavalry by Morgan S. Gilmer | Gilmer, Morgan S. | University of Alabama--History--History--Civil War, 1861-1865; Cadets; Burt, Henry M.; Shockley, Branscomb T.; Confederate States of America. Army. Shockley's Alabama Escort Company; Confederate States of America. Army. Alabama Cavalry, 8th | A manuscript containing the last roll of Shockley's Independent Escort Company of Alabama Cavalry which enumerates surviving and deceased members. The Company was formed by University of Alabama students Branscom Shockley and Henry Burt in March 1864. | Gift of Mrs. Baldwin Westcott, 1954 | Westcott, Baldwin, Mrs. | 1913-1914 | text | rosters; manuscripts (document genre) | 13 p. | eng | University Libraries Division of Special Collections, The University of Alabama | Morgan Smith Gilmer Paper | Morgan Smith Gilmer paper | 571 | 640 | 8 | |||||
| u0003_0001383_0000001 | Letter from E. W. Tarrant, Aransas Pass, Texas, to Mrs. Brown, October 23, 1914 | Tarrant, E. W. | Brown, Mrs. | United States--Texas--San Patricio County--Aransas Pass | Confederate States of America. Army. Alabama Infantry Regiment. Warrior Guards; Confederate States of America. Army. Alabama Artillery. Fowler's Battery; United States--History--Civil War, 1861-1865 | A letter containing extensive reminiscences of the Warrior Guards (Company A of the Fifth Alabama Infantry Regiment) and Fowler\'s Artillery Battery. Both units were organized at Tuscaloosa, Alabama. | Gift of Anna Brown, 1994 | Brown, Anna | 1914-10-23 | text | letters (correspondence) | 11 p. | eng | University Libraries Division of Special Collections, The University of Alabama | E. W. Tarrant Letters | E. W. Tarrant | 1383 | 4063 | 4 | |||
| u0003_0001383_0000002 | Letter from E. W. Tarrant, Aransas Pass, Texas, to Mrs. Brown, October 27, 1914 | Tarrant, E. W. | Brown, Mrs. | United States--Texas--San Patricio County--Aransas Pass | Confederate States of America. Army. Alabama Infantry Regiment. Warrior Guards; Confederate States of America. Army. Alabama Artillery. Fowler's Battery; United States--History--Civil War, 1861-1865 | A letter containing extensive reminiscences of the Warrior Guards (Company A of the Fifth Alabama Infantry Regiment) and Fowler\'s Artillery Battery. Both units were organized at Tuscaloosa, Alabama. | Gift of Anna Brown, 1995 | Brown, Anna | 1914-10-27 | text | letters (correspondence) | 1 p. | eng | University Libraries Division of Special Collections, The University of Alabama | E. W. Tarrant Letters | E. W. Tarrant | 1383 | 4063 | 4 |
|
