Born Digital Ingest

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 Bear in mind that if we are to preserve this content and attest to it remaining unchanged, and if we are
 to make it usable again, and provide context, we need to retain the original files as is, in the directory structure as is, with 
 any files that may be referred to or utilized by other files, WITH the original file dates and information.
 We also have to capture as much information as we can about how the files were created, by whom, using what hardware/software
 (include versions of these), and why these files are important.
 Additionally, functional access to some content may depend on other files and where they are in relation to the file accessed.
 Nearby files may provide clues to the meaning, context, and use of the file under consideration.  Hence, if we cannot retain the
 original directory structure, we must document all we can.
  1. Do NOT immediately open the media. We must first make sure that we do not alter any files upon opening nor open anything contaminated with a virus.
  2. Engage write-protect tabs on media, if applicable.
  3. Plug media into write-blocking hardware (Forensic ComboDock v5) and engage any read-only software.
  4. Run virus check using virus check software (none selected at this time). If no viruses found, continue to next step. If viruses found, do not proceed any further. We will assess the media to see if we can remove viruses and proceed.
  5. Generate an md5 checksum using DROID (or other open source software tool).
  6. Make an ISO capture of the DVD/CD onto designated external hard drive for analysis.
  7. Remove physical media, making sure to properly eject it.
  8. Generate a second md5 checksum using DROID and compare to the first.
  9. Inventory the content using inventory spreadsheet (forthcoming). We need to capture all file information first, one by one, directory by directory, before copying the entire directory structure elsewhere. Information to collect includes:
    1. Full path to directory
    2. File name and extension
    3. Date of file
    4. Size of file on disk
  10. Review the inventory for possible duplication of content (use DROID), and potentially irrelevant or personal content that should be excluded. Note this on the inventory.
  11. Collect a synopsis of the information gathered:
    1. How many files of each extension type
    2. Sizes of each extension type
    3. Range of dates of files
    4. Notable organization of content, if any
  12. Ask the archivist to review a copy of the content with the donor, in order to:
    1. identify files we should exclude,
    2. identify files which may contain personally identifying information
    3. collect descriptive information about specific files, file groupings, or entire set of content
    4. note any rights issues that may exist
  13. On the inventory, note any files we are not to use, per donor request, and any which may need redaction.
  14. Add descriptive and rights metadata to the inventory at the file, item, directory, grouping, or entire spreadsheet level, as provided by donor and archivist.
  15. Review sampling of content from known file types to determine levels of quality.
  16. Identify target formats for preservation and for web accessibility (see Formats & Support Levels).
  17. Identify methods for migration to preservation format.
  18. Perform normalization on a COPY of the original.
  19. COMPARE results to usability of original, and document loss/change.
  20. RETAIN original files with preservation copies.
  21. RENAME original files appropriately and document renames in a tab-delimited match file (template forthcoming) on the collection level in the Admin/Documentation directory.
  22. Generate appropriate descriptive, structural, administrative and technical metadata. Modify MODS to refer to "born digital" instead of "reformatted digital" and ensure that the format, extent and mime type are correct for the content.
  23. If uncertain about resulting item(s), ask archivist and department head to review results.
  24. Per archivist/department head instructions, assign to appropriate collection (generate collection metadata if needed, and document).
  25. If new formats for web delivery, notify web services and hold on share drive till delivery software can support content.
  26. Upload web derivatives and descriptive metadata to web.
  27. Upload preservation content to archive deposit area. Notify Repository Manager and Head of department as archiving scripts may need to be altered to manage new content.


IF we are to make this content available online, try to identify the current delivery formats and extensions for the types of files included in the content, and document your findings. Communicate with the Head of department to determine how to proceed.

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