Gorgas Library Display Case Policy

The Gorgas Library has two display cases available for public use. They are located in the foyer at north entrance. The display cases may be reserved for use by any individual or group. Display case users must agree to the following guidelines:

Display cases may be reserved for up to two consecutive months.

University-affiliated groups or individuals have priority for use of the display cases, but non-University organizations may reserve the cases if space is available.

Reservations are made by calling the executive secretary to the dean of libraries, at 348-7561 between 8:00-5:00 Monday-Friday.

The display cases are locked for the security of the displays. When keys are needed to unlock the cases for set-up and/or dismantling displays, they must be signed out through the dean's secretary. Keys may be signed out in Room 201, Gorgas Library, between 8:00-5:00 Monday through Friday.

If a key is needed after 5:00 p.m., special arrangements should be made through the dean's secretary. Person requesting use of the keys after hours will be required to sign for the keys and to return them the following day.

Exhibitors must put up their displays within two working days of the initial date requested for the use of the display cases. The Libraries reserve the right to reassign cases if this is not done.

Exhibitors must remove displays by 5:00 p.m. of the last date specified in the original request. If this is not possible, special arrangements must be made through the dean's secretary. The Libraries reserve the right to remove any display that remains longer than the period requested, and are not responsible for the materials.

All materials for displays are to be provided by the group/individual reserving the case. University Libraries will not provide paper, staples, thumbtacks, etc.

Displays are subject to approval of the Libraries Administration.

Revised 12/06/00

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